Facilities - Receptionist

Responsibilities:

Partnering with another receptionist, you will provide a full spectrum of secretarial and administrative support, including:

• Perform general reception duties, including greeting guests and collecting initial account opening documentation from external clients.

• Answer phones professionally, field calls, address inquiries or redirect as appropriate, and distribute messages promptly.

• Manage all incoming and outgoing mail, faxes, parcels, and delivery arrangements.

• Maintain meeting room schedules, update calendars, and coordinate meeting logistics.

• Order office and pantry supplies; maintain inventory and stock levels.

• Manage pantry items such as tissue paper, milk, tea, sugar, and beverages.

• Coordinate catering orders for staff.

• Assist with the execution and filing of corporate documents.

• Maintain a client-focused approach, ensuring timely, effective, and efficient service delivery that meets both internal and external expectations.

• Perform other ad hoc tasks and administrative duties as assigned by management.

Required Qualifications and Skills:

• Exceptional client services skills.

• Friendly, presentable, and professional demeanor.

• Strong attention to detail and ability to complete tasks accurately and efficiently.

• Proactive, flexible, and responsible team player.

• Ability to work independently and manage multiple responsibilities.

• Fluent in Cantonese, Mandarin, and English.

Company Benefits:

• Competitive Salary, annual performance-based bonus and stock grant

• Excellent health and welfare benefits including medical, dental, specialist and inpatient

• Competitive package of Annual Leave

• Daily lunch ordered in-house with a fully stocked kitchen

• Modern offices with multi-monitor setups

• Great work-life balance

• Unique opportunity to gain exposure to global financial products, markets and clientele

• Opportunities for career progression and job scope expansion in a global company with a growing local presence