Department: Corporate Administration

Location: Corporate Office – Optalis Health & Rehabilitation

Reports To: Corporate Director of Human Resources

FLSA Status: Hourly Non-Exempt

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Position Summary:

The Corporate Administrative Assistant is the first point of contact for the corporate office, providing professional reception and administrative support. This role manages incoming calls, greets visitors, and provides clerical support to corporate departments, ensuring a welcoming environment and efficient office operations.

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Key Responsibilities:

• Answer and route incoming phone calls in a professional manner.
• Greet visitors, vendors, and partners, ensuring a positive first impression.
• Maintain visitor logs and ensure adherence to corporate security policies.
• Provide general administrative support, including mail distribution, scheduling, and filing.
• Assist with meeting setup, conference room scheduling, and office supplies management.
• Support corporate staff with clerical requests as needed.
• Maintain confidentiality and professionalism in handling sensitive information.

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Skills & Competencies

• Excellent communication and customer service skills.
• Proficiency in Microsoft Office Suite and office equipment.
• Strong organizational and multitasking skills.
• Professional appearance and demeanor.

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Required:

• High school diploma or equivalent.
• 2+ years of receptionist or administrative support experience.

Preferred:

• Experience in healthcare or corporate office setting.

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Physical & Work Requirements

• Prolonged sitting, computer, and phone use.
• Ability to lift up to 20 lbs for supplies and office materials.

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Personal Attributes:

• Professionalism and discretion
• Customer service oriented
• Organized and dependable
• Friendly and approachable

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Acknowledgement & reviewed by:

This position description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position. Employee(s) will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments.

This document does not create an employment contract, implied or otherwise, other than an 'at will' relationship.