Fiscal Coordinator

Posting number: 201905484

Department: |Department of Health- STX|

Job classification: Fiscal Coordinator

Posting type: Open

Categories: Accounting and Finance

Summary

Under the general supervision of a Program Director or designee, this is supervisory accounting work involving the payment of vendors and the maintenance, management, and auditing of local funds and federal grants awarded to a department.

Work involves preparing multiple budgets, generating detailed financial reports, and collaborating with federal grant officers, program staff, and other fiscal personnel for budget preparation, expenditure management, and procurement functions within the division.

Incumbent communicates with various government and private entities to ensure accurate financial billings and timely payment processing.

This position requires a confidential relationship to a policymaker.

Examples of duties

Prepares written reports of financial data outlining findings and submitting recommendations in accordance with applicable rules, regulations, and guidelines.

Creates policies and procedures essential to the financial operations of programs funded by grants and local government sources.

Administers and monitors the financial system to ensure accurate and timely maintenance of financial controls.

Prepares detailed financial statements to show the status of all accounts at a given point in time. Prepares requisitions for purchasing and tracks purchase orders.

Audits invoices, checks, and other supporting documents to verify arithmetic accuracy and ensure expenditures comply with established guidelines.

Establishes, maintains, and reconciles general ledger accounts.

Reviews subcontractor budget modification requests to confirm compliance with the original request, reasonableness, and availability of funds.

Drafts correspondence for own or supervisor's signature, citing discrepancies, non-allowable expenditures, and other findings.

Assigns and reviews the work of professional and clerical personnel engaged in maintaining accounting and payroll records. Reviews unit operations and makes recommendations to enhance unit efficiency.

Prepares and processes travel authorizations and reimbursements.

Provides assistance to the Program Director with organizing and coordinating special projects as assigned.

Performs other related duties as required.

Qualifications

Bachelor's degree in Accounting, Business Administration, or a related field with at least twelve (12) credits in accounting and five (5) years of professional accounting experience including two (2) years in a supervisory capacity.

Supplemental information

FACTOR 1- KNOWLEDGE REQUIRED BY THE POSITION
Knowledge of Governmental procurement processes.
Knowledge of accounting principles and procedures.
Knowledge of laws and regulations of accounting procedures.
Knowledge of electronic data processing as it applies to accounting systems.
Knowledge of the general principles of public financial administration, including budgeting and financial reporting.
Knowledge of appropriation and budget account procedures.
Knowledge of office machines, methods and procedures to maintain an efficient office system.
Skill in organizational development.
Skill in planning.
Ability to pay attention to detail.
Ability to organize, coordinate, and execute on details.
Ability to perform detailed work involving written or numerical data and to make arithmetical calculations rapidly and accurately.
Ability to communicate clearly and effectively, both verbally and in writing as well as follow written and oral instructions.
Ability to establish and maintain effective working relationships with coworkers and external partners.

FACTOR 2- SUPERVISORY CONTROLS
Works is supervised by the Director. The incumbent uses independent, sound judgment in carrying out the work, setting priorities, objectives and deadlines for the accomplishment of the fiscal management program goals and objectives.

FACTOR 3- GUIDELINES
Guidelines include policies and procedures for the Fiscal Office within the department and the Department of Finance, program and federal policies, procedures and instructions. The employee must have the ability to reason analytically when interpreting standards and guidelines.

FACTOR 4- COMPLEXITY
Work involves a wide range of accounting and auditing processes, as well as supervising fiscal operations.

FACTOR 5- SCOPE AND EFFECT
The purpose of the work is to coordinate, manage, and report on the financial aspects of all the programs within the Division. It involves monitoring invoices, expenditures, and payments due.

FACTOR 6- PERSONAL CONTACTS
Contacts are supervisors, co-workers, federal and local officials, representatives from other departments/agencies, health care service providers, and other professionals.

FACTOR 7- PURPOSE OF CONTACTS
Contacts are made to ensure that financial requirements are being met.

FACTOR 8- PHYSICAL DEMANDS
Work is mostly sedentary.

FACTOR 9- WORK ENVIRONMENT
Work is performed in an office setting and at planned activities in community-based locations while liaising with other divisions, programs, and during public events.