Clerk V

Posting number: 02083

Department: Recorder of Deeds

Job classification: Clerk V

Posting type: Open

Categories: Clerical & Data Entry

Summary

Routine clerical work involving processing of documents, cash and check handling and customer service. All duties and responsibilities are performed on a daily basis. This position covers Recorder of Deeds, Register of Wills, Prothonotary, Clerk of Courts, Sheriff and Coroner. The Clerk will learn basic functions in each office and will be assigned on a needs basis to Departments and will be supervised by that manager.

Examples of duties

Essential Duties and Responsibilities:

• File all documents submitted to the office(s)
• Scanning and filing of recorded documents
• Indexing of back scanned documents
• Court Clerk
• Verification of filed documents for accuracy
• Assist public
• Certified copies
• Other duties as assigned

Qualifications

Knowledge, Skills and Abilities:

• Knowledge of English grammar, punctuation, and spelling
• Knowledge of standard office procedures and practices such as the types, organizations and use of standard office files, logs, forms, and letter formats.
• Knowledge of intermediate math procedures which involves calculations of percentages, subtraction and addition
• Ability to understand and follow oral and written instructions which explain the work objectives and general guidelines that require independent decision making on the most appropriate procedures to be followed in varied courses of action
• Ability to make independent determinations on the best possible resolution to processing problems
• Ability to develop and set up clerical procedures for the process of office activities performed
• Ability to assemble, organize, and present status information from various source materials concerning the operations of a process or office activities
• Ability to proofread varying types of information for conformation with a prescribed pattern or form, to assure adherence to instructions and clerical office procedures, to maintain consistency of thought and requirements, and for compliance with specific administrative or procedural rules
• Ability to organize work in a manner which insures smooth processing and accomplishment of priority items on schedule
• Ability to use discretion and judgment in dispensing information which may be susceptible to misunderstanding or misuse
• Ability to instruct and advise clerical employees on the methods and procedures used in a process
• Ability to compose correspondence of inquiry or explanation relating to a problem, request, or program need by surveying the nature of the item and determining the course of action to execute the presentation
• Ability to multi-task during peek business times
• Ability to work with little or no supervision
• Ability to recognize inefficiencies and communicate to management solutions
• Proficient in the use of computers, fax machines, copiers, and other related office equipment
• Excellent customer service skills

Supplemental information

Minimum Qualifications and Experience:

• High School graduate
• Two years of continuing education
• One year experience as a Clerk II
• Two years experience in a judicial, legal or governmental organization
• Knowledge of documents and filling for the Department
• Understanding of accounting/bookkeeping principles
• Any equivalent combination of education, experience and training

LUZERNE COUNTY IS AN EQUAL OPPORTUNITY & AFFIRMATIVE ACTION EMPLOYER