CIS Administrative Assistant - Attendance

TITLE: CIS Administrative Assistant � (Attendance)

Temporary Assignment Needed for the 2026-27 School Year

Pay: $17.00/hr

QUALIFICATIONS:

• Minimum of a high school diploma or GED equivalent.
• Associate's degree or higher preferred.
• Knowledge of and experience with technology platforms, including Microsoft and Google applications.
• Experience with Skyward Learning Management Systems preferred
• Successful completion of fingerprint based criminal background check (IL State Police and FBI), sex offender and violent youth offender screening, and employment physical.

REPORTS TO: Building Principal and Assistant Principal

JOB GOAL: To ensure the smooth and efficientoperation of the school officeso that ithas a positive impact on the education of children and effectively serves the needs of students, staff, parents and the community in a professional and courteous manner.

The position provides administrative support for the principal/assistant principal. Sensitive and confidential information must be maintained in a fast-paced environment. Good judgment and the ability to prioritize and organize a diversified workload is a necessity.

DUTIES AND RESPONSIBILITIES:

• Maintains daily/hourly student attendance records.
• Enrolls and exits students throughout the year.
• Maintains student data in the student information management program.
• Compiles monthly, quarterly, and annual attendance reports.
• Processes truancy reports.
• Communicates with truancy officer as needed.
• Publishes daily announcements to the district website and social media.
• Manages internal building coverage as needed.
• Monitors the unfilled absences report each morning and works with building administrators to make adjustments as needed.
• Receives and routes incoming calls and distributes mail.
• Assists with guest and substitute teacher check-in and check-out using the visitor screening program.
• Publishes communication as directed or approved by administration to staff, parents and students using the student information management program, all-call program, and social media.
• Assists with the coordination of the CIS awards program and graduation.
• Assists with the outside student support programs such as Weekend Snack-Pacs.
• Assists with transportation management for field trips and after school activities.
• Coordinates with vendor for school pictures.
• Maintains office equipment and orders necessary office supplies.
• Maintains the building laminator and orders necessary supplies.
• Orders teacher supplies, awards, materials with purchase orders and maintain records of such.
• Updates phone routing lists for the CIS building throughout the year.
• Works with the Crisis Management Team to update the Crisis Management Plan books.
• Performs office routines and practices associated with a busy and productive office.
• Assists in maintaining building calendars for scheduled events.
• Works with Parent Teacher Organization on coordinating building events.
• Assists nurse in dispensing medication and maintaining appropriate medication records, when needed.
• Serves as a backup to other administrative assistants when necessary.
• Maintains regular attendance and punctuality to ensure teamwork and the completion of job duties essential to the daily operation of the school.
• Performs other related tasks as assigned by the principal/assistant principal and other district office administrators as designated by the superintendent.
• Adheres to a professional code of ethics which includes confidentiality of school related matters and loyalty to the school district.

Note: The above description is illustrative of most tasks and responsibilities. It is not all inclusive of every task or responsibility.

TERMS OF EMPLOYMENT: Temporary. Position is for the 2026-27 School Year.

Hourly rate approved by the Board of Education.

EVALUATION: All non-certified employees receive a minimum of one written evaluation per year. The administrative assistant will be evaluated by the principal or assistant principal.

Adopted � December 12, 2019