Program Assistant I - School of Minerals and Subsurface Energy

Posting number: GLA - JR109534 - 08/26

Department: Colorado School of Mines

Job classification: Program Assistant I

Posting type: Open & Promotional

Categories: Administration, Administrative Assistant, Accounting and Finance, Miscellaneous, Project Management, Higher Education, Business, Office and Administrative Support, Payroll/Benefits Administration

Summary

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Colorado School of Mines (Mines) is an internationally preeminent teaching and research university dedicated to meeting the resource development needs of a rapidly evolving, technology-based society. Mines was selected by the Colorado State Legislature as the state's first "exemplary institution" of public higher education due to our "high degree of responsibility and capability with regard to academic and administrative functions."

Colorado's oldest public university, Mines is located in Golden, Colorado at the gateway of the Rocky Mountains, 13 miles west of downtown Denver and 21 miles south of Boulder.

MINES IS PROUD TO OFFER EXCELLENT BENEFITS TO ATTRACT AND RETAIN EXTRAORDINARY TALENT. OUR PERKS INCLUDE:

• Medical, Dental, and Vision Insurance
• Generous vacation and sick leave plus 13 paid holidays
• State retirement plan (PERA)
• Parental Leave
• Reduced cost tuition for employee and family members
• Life and Disability Insurance
• Professional growth and training opportunities
• Access to technology and equipment
• Colorado State Employee Assistance Program
• Access to a world-class recreation center
• Interaction with an international population and cultural events
• BenefitHub state employee discount program
• RTD Eco-Pass

Examples of duties

Make an Impact at Colorado School of Mines

The School of Minerals and Subsurface Energy at Colorado School of Mines is seeking a highly organized, service-oriented, and collaborative Program Assistant I to join our team. This position plays a vital role in supporting the daily operations of one of the university's academic schools, serving as a key resource for faculty, staff, students, and external stakeholders.

This is an excellent opportunity for an administrative professional who enjoys balancing multiple priorities, building strong relationships, and contributing to a dynamic academic environment. The successful candidate will support a broad range of administrative, financial, communications, and student services functions while helping advance the school's educational and research mission.

As our school continues to grow and evolve, we are looking for someone who is adaptable, proactive, and excited to be part of a team navigating change and supporting a vibrant academic community.

About the Role

The Program Assistant I provides comprehensive administrative and financial support for the School of Minerals and Subsurface Energy. This role serves as a central point of coordination for school operations, student support services, communications, and program administration.

Key responsibilities include:

Administrative and Operational Support

• Provide day-to-day office and administrative support for school leadership, faculty, staff, and programs.
• Assist with scheduling, correspondence, document preparation, reporting, and special projects.
• Coordinate conference room, office, laboratory, and building access.
• Support school events, seminars, and short-course programs.
• Supervise and coordinate student employees as assigned.

Financial Administration

• Reallocate procurement card transactions and reconcile expenditures.
• Process budget transfers, journal entries, and other financial transactions.
• Track expenditures and assist with budget-related administrative activities.
• Partner with university administrative offices to ensure accurate financial processing.

Student and Program Support

• Serve as a resource for undergraduate and graduate students by responding to inquiries and supporting academic program operations.
• Assist with administrative activities related to student services and special programs.
• Support program directors and school leadership with a variety of academic and administrative needs.

Communications and Outreach

• Manage and maintain school website content.
• Update marketing and promotional materials.
• Assist with newsletter development, writing, and editing.
• Support the school's social media presence and public relations efforts.
• Contribute to fundraising and stakeholder engagement activities.

Human Resources Support

• Manage administrative aspects of hiring processes and HR-related forms.
• Coordinate onboarding and other employment-related administrative activities.

What Will Help You Succeed

We're looking for someone who brings:

• Strong professional communication skills with diverse internal and external stakeholders.
• Exceptional customer service and relationship-building abilities.
• Excellent time management and organizational skills.
• Attention to detail and the ability to manage multiple competing priorities.
• A collaborative mindset coupled with the ability to work independently.
• Adaptability and a positive approach in a fast-paced, evolving environment.

Why Join Us?

At Colorado School of Mines, you'll join a dedicated team supporting a nationally recognized institution focused on solving important challenges related to energy, earth, and environmental systems. This position offers the opportunity to engage with students, faculty, researchers, and industry partners while contributing to the success of an academic school that has broad impact across campus and beyond.

If you thrive in a collaborative environment, enjoy meaningful administrative work, and take pride in providing exceptional service and support, we encourage you to apply.

Please note: This position reports to campus Monday - Friday; 8:00am - 5:00pm

Qualifications

Residency Requirement:

This posting is only open to residents of the State of Colorado at the time of submitting your application.

Class Code & Classification Description:

H4R1XXPROGRAM ASSISTANT I
MINIMUM QUALIFICATIONS:
Experience Only:

Four (4) years of relevant experience in an occupation related to the work assigned to this position, including experience in communications, organizing and managing information, and coordinating multiple priorities.

(Experience must be clearly documented in the work history section of your application. "See Resume" will not be accepted. Part time work will be pro-rated).

OR

Education and Experience:

A combination of related education and/or relevant experience in an occupation related to the work assigned equal to four (4) years. (TRANSCRIPTS MUST BE ATTACHED FOR EDUCATIONAL CREDIT)

Required Knowledge, Skills, and Abilities

• Strong interpersonal, organizational, and communication skills.
• Ability to analyze issues, exercise sound judgment, and solve problems effectively.
• Experience coordinating resources, managing budgets, and establishing priorities.
• Experience with website management, social media engagement, and content creation.
• Demonstrated attention to detail and ability to work both independently and collaboratively.
• Commitment to fostering an inclusive environment and supporting individuals from diverse backgrounds.
• Ability to communicate professionally and effectively with students, faculty, staff, and external partners.
• Proficiency with Microsoft Office Suite and related technologies, including Word, Excel, Outlook, and PowerPoint.
• Experience working with databases and enterprise business systems.

PREFERREDQUALIFICATIONS:

• Education in business management, communications, marketing, or a related field.

• Supervisory experience.

• Experience planning and coordinating events.

• Prior relevant state service

Appeal Rights:

An applicant who has been removed from an employment list or removed from consideration during the selection process may request a review by the State Personnel Director.

As an applicant directly affected by the results of the selection or comparative analysis process, you may file a written appeal with the State Personnel Director.

Review of the completed, signed and submitted appeal will be timely on the basis of written material submitted by you, using the official appeal form signed by you or your representative. This form must be completed and delivered to the State Personnel Board by email at dpa_state.personnelboard@state.co.us within ten (10) calendar days from your receipt of notice or acknowledgement of the Department’s action.

For further information on the Board Rules, you can refer to 4 Colorado Code of Regulations (CCR) 801-1, State Personnel Board Rules and Personnel Director's Administrative Procedures, Chapter 8, Resolution of Appeals and Disputes, atspb.colorado.gov/board-rules.

Supplemental information

Colorado School of Mines is committed to equal opportunity for all persons. Mines does not discriminate on the basis of age, sex, gender (including gender identity and gender expression), ancestry, creed, marital status, race, ethnicity, religion, national origin, disability, sexual orientation, genetic information, veteran status or current military service. Further, Mines does not retaliate against community members for filing complaints regarding or implicating any of these protected statuses.

Mines’ commitment to nondiscrimination, equal opportunity and equal access is reflected in the administration of its policies, procedures, programs and activities and in its efforts to achieve a talented student body and workforce.

Through its policies, procedures and resources, Mines complies with federal law, Colorado state law, administrative regulations, executive orders and other legal requirements to prevent discrimination (including harassment or retaliation) within the Mines campus community and to address potential allegations of inequality or concerns for safety.

Are you looking for an inspiring, mission-driven workplace where you can contribute to solving the world’s problems and educating the next generation of change makers? Are you an individual who values a rich and vibrant diverse and inclusive community, where our different perspectives and experiences enrich the educational and work experience?

Look to Mines.