Equipment & Inventory Administrator

Job Title: Equipment & Inventory Administrator

Location: St. Michael, Barbados

Job Details: On Site – Permanent

Do you want to develop world-class skills, build a brilliant career, and thrive within a highly supportive team? Join Inchcape Barbados, part of Inchcape’s global network.

You’ll play a key part in growing a global business that’s transforming our industry, working with the world’s leading automotive brands, and delivering great experiences for our customers.

Our Automotive Workshop Team in Barbados is seeking an Equipment & Inventory Administrator to join our team in Barbados. In this position, you will be responsible for managing, cataloguing, tracking, and maintaining all workshop tools, equipment, and assets across the Automotive and Commercial Workshops. You will ensure accurate inventory records, proper tool identification and storage, asset accountability, and timely reporting of damaged, missing, or defective equipment. The role will also support the implementation and ongoing management of the Toolroom Software and Cintellate Asset Management System to strengthen tool control, inventory accuracy, and overall workshop efficiency.

What you’ll do:

• Identify and catalogue all serviceable tools, equipment, and workshop assets used by the Automotive and Commercial Workshops.
• Maintain and update accurate records of all workshop assets, including tools, equipment, vehicles, and consumables, in coordination with the HSE Coordinator, ensuring all required information is validated and correctly entered into Cintellate Asset Management System.
• Complete the required daily HSE Cintellate forklift inspection each morning and support HSE requirements for the safe storage, handling, inspection, and use of workshop tools and equipment.
• Ensure all tools and equipment are appropriately barcoded, labelled, recorded, and assigned to their designated storage locations, maintaining accurate asset accountability.
• Conduct monthly Toolroom stock counts covering Automotive tools, Commercial tools, Special tools, and spare items, reconciling records and addressing discrepancies as required.
• Regularly inspect and assess tools and equipment, promptly reporting damaged, defective, missing, or repair/replacement requirements to the Technical Operational Lead within 24 hours, while providing recommendations for improvement.
• Support technicians by promptly issuing and accounting for tools, while ensuring all workshop tablets are fully charged and ready for use at the start of each shift.
• Maintain secure control of the Toolroom by ensuring it remains locked when unattended and restricting access to authorised personnel, with appropriate approval required for entry by technicians or other unauthorised persons.
• Maintain consistent Toolroom coverage during operational hours from 7:45 a.m. to 4:15 p.m., excluding the designated lunch period.
• Maintain a clean, organised, and professional Toolroom environment, ensuring tools and equipment remain in their designated locations.
• Perform other reasonable and related duties as required by Service Management.

About you

To be successful in this role you will be:

• Qualified with a Bachelor’s Degree in Logistics, Operations Management, Business Administration, or a related discipline; relevant certification or training in inventory, logistics, asset management, or administration will also be considered.
• Bringing 2–3 years’ experience in inventory, asset management, warehouse or Toolroom administration, or within an automotive/commercial workshop environment.
• Possessing a valid Driver’s Licence; a Heavy Duty and/or Forklift Driver’s Licence would be an asset.
• Proficient in inventory management, asset tracking, barcode systems, and computer-based asset management systems.
• Demonstrating strong organisational, administrative, and attention to detail skills, with the ability to accurately catalogue, track, and maintain records of tools and equipment.
• Possessing strong time management, communication, and interpersonal skills, with the ability to work independently and collaboratively as part of a team.
• Demonstrating sound judgment and a strong commitment to workplace safety, tool accountability, confidentiality, and maintaining an organised work environment.

We offer you

At Inchcape, we are building the future of mobility, and we invite you to be part of it with us. You will join a collaborative culture that values well-being, growth, and inclusion. Through meaningful work, continuous development, and both global and local rewards, we create a work environment where people can achieve success and fulfill their aspirations.

Start your journey

If you’re excited about this role but don’t meet every requirement, we still encourage you to apply. You might be the perfect fit for this role or another opportunity within Inchcape.

Join our team and become part of a leading global automotive company that is transforming tomorrow, together.

Opportunity for everyone

Inchcape is committed to creating an inclusive and diverse workplace where the power of our differences can be embraced and everyone feels they can belong, be themselves and succeed. Read more here about our Inclusion and Diversity commitments, including our targets, programmes, and policies.

About us

Inchcape is the leading global automotive distributor operating in 40+ markets. We partner with some of the biggest brands in the business to sustainably power better mobility today and in the future.

Our diverse global team of over 16,000 talented colleagues foster an inclusive and collaborative culture, delivering a brilliant experience for our customers and partners. We’re a dynamic and fast-growing business, driving the transformation of our industry and redefining tomorrow. Discover more at www.inchcape.com.

Additional information request Selected candidates will be contacted to initiate our hiring journey. We may request additional information from applicants to better understand your background, qualifications and experience for the role.