Court Records Technician

Posting number: 26/27-00032

Department: Courts

Division: East Fork Justice Court

Job classification: Court Records Technician

Posting type: Open

Categories: Administration, Administrative Assistant, Clerical & Data Entry, Court Administration, Legal, Miscellaneous, Customer Service, Records Management

Summary

Applications are reviewed regularly. Postings may close prior to the listed date.Individuals are encouraged to apply immediately.

This posting is intended to fill a vacancy at the East Fork Justice Court in Minden. Court Records Technician is a part-time position and does not qualify for benefits.

Providing a wide range of clerical support services within Douglas County's East Fork Justice Court, the Court Records Technician plays an important part in ensuring the efficient and accurate management of court records. Douglas County is looking for someone who will demonstrate integrity, sound judgment, adaptability, and a collaborative spirit in contributing to team goals while consistently meeting customer needs in addressing public requests. The ideal candidate for Court Records Technician is an individual who is highly organized, detail-oriented, dependable, and able to manage sensitive information with discretion, accuracy, and professionalism.

Primary Objectives

Performs intermediate work providing general clerical office assistance maintaining and updating court case dockets; assuring all court documents are placed in appropriate case files in a timely manner; assuring all court files and records are maintained in an orderly manner; performing data entry of case information into the court and case management program; assisting other court personnel and the general public. May involve taking fine and fee payments and assisting in balancing the cash drawer at end of day; performs related tasks as apparent or assigned.

Supervision Exercised

None

Examples of duties

1. Provides and performs a wide variety of clerical duties including court and office support functions. Incumbent may also serve as a clerk for a variety of clerical functions including but not limited to criminal, civil, traffic, domestic violence, paternity, adoption, juvenile, divorce, small claims, evictions, probate, child support, protection orders. Performs record searches, copies, and other clerk functions as requested by the Court Operations Supervisor
2. Researches, retrieves, and delivers file requests for the Court and general public requests. Assists the general public, customers, and/or county employees in person, by telephone and/or e-mail answering inquiries related to department services, programs, and records; researches questions, when appropriate, to provide accurate information; resolves issues and/or directs customers to the appropriate department/individual for resolution; maintains a high level of confidentiality as required by Nevada Revised Statutes.
3. Processes and files incoming files, documents, and materials. Scans documents and case files into the case management system. Sorts, separates, arranges and files, letters, documents, and materials; processes court related and/or legal documents including citations, traffic tickets, accident reports, letters, motions, docket reports or other case related paperwork; reviews, verifies, and/or records required information; processes documents; makes copies and distributes to appropriate parties; and maintains copies in department or case files. Reviews related paperwork; reviews, verifies, and/or records required information; processes documents; makes copies and distributes to appropriate parties; and maintains copies in department or case files.
4. Responsible for records retention and destruction in accordance with statutes, rules and practices. Prepares records scanning and retention. Responsible for personal information redaction and that accurate left side filing procedures have been followed.
5. Prepares and issues warrants, writs, orders, subpoenas, abstracts and other official documents on behalf of the Court when requested; recalls warrants and exonerates bail; prepares orders, bond forfeiture letters, notices and dismisses or seals cases in accordance with established codes and court procedures.
6. May attend trainings with the Nevada Association for Court Career Advancement.
7. Maintains the Code of Conduct for Court Professionals.
8. Represents the Court and County with dignity, integrity, and a spirit of cooperation in all relationships with staff and the public.
9. Contributes effectively to the accomplishment of team or work unit goals, objectives, and activities.

Qualifications

MINIMUM QUALIFICATIONS

• High School Diploma/GED and one (1) year of general office, customer service, or administrative related functions; OR an equivalent combination of education, training and experience.

CERTIFICATIONS/LICENSES

• None

Supplemental information

WORKING CONDITIONS

The characteristics listed below are representative of the physical demands, physical agility, sensory requirements, and environmental exposures required by an individual to successfully perform the essential duties of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties.

• This work requires the frequent exertion of up to 10 pounds of force and occasional exertion of up to 25 pounds of force.
• Work regularly requires standing, speaking or hearing, using hands and repetitive motions; frequently requires walking, sitting and reaching with hands and arms.
• Work has standard vision requirements; vocal communication is required for conveying detailed or important instructions to others accurately, loudly or quickly; hearing is required to receive detailed information through oral communication and/or to make fine distinctions in sound.
• Work requires preparing and analyzing written or computer data, visual inspection involving small defects and/or small parts, operating motor vehicles or equipment and observing general surroundings and activities.
• Work is generally in a moderately noisy location (e.g. business office, light traffic).
• Work is regularly performed in an office/courtroom environment requiring sitting/standing for extended periods of time and frequent use of computers.
• Will work under the stress of deadlines and or with irate members of the public.
• Occasionally handles emergency/crisis/chaotic situations.
• Frequently subject to interruptions and multiple calls and inquiries.

ACKNOWLEDGEMENTS

1. Continued employment is contingent upon all required licenses and certificates being maintained in active status without suspension or revocation.
2. Employment is contingent upon successful completion of background/screening.
3. Douglas County participates in E-Verify and will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS), with information from each applicant’s Form I-9 to confirm work authorization. All candidates who are offered employment must complete Section 1 of the Form I-9 along with the required proof of their right to work in the United States and proof of their identity prior to starting employment. Please be prepared to provide required documentation as soon as possible after the job offer is made.
4. This job description indicates, in general, the nature and levels of work, knowledge, skills, abilities and other essential functions expected of the incumbent. The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position. Incumbent may be asked to perform other duties as required.