Administrative Coordinator 4

Posting number: 225556 KML

Department: DOS-Secretary of State

Job classification: ADMINISTRATIVE COORDINATOR 4

Posting type: Open & Promotional

Categories: Clerical & Data Entry, Miscellaneous, Elections, Office and Administrative Support

Summary

In your role as an Administrative Coordinator with the Registrar of Voters Office, you will help to administer Louisiana's voter registration laws by maintaining accurate voters rolls and support election operations. If you are organized, detail-oriented, and eager to contribute to the democratic process, we encourage you to apply.

An ideal candidate should possess the following competencies:

• Accepting Direction: The ability to be open and willing to follow guidance or instructions.
• Following Policies and Procedures: The ability to follow, reinforce, adapt, or develop policies and procedures to maintain compliance with federal and state legal requirements, State Civil Service rules, and organizational policies.
• Managing Resources: The ability to manage financial, physical, and contractual resources to ensure compliance and maximize business value.
• Building and Supporting Teams: The ability to combine one’s actions and efforts with others to work toward achieving a common goal.

Examples of duties

Three years of experience in administrative services.

EXPERIENCE SUBSTITUTION:
Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.

Qualifications

The official job specifications for this role, as defined by the State Civil Service, can be found here.

Supplemental information

Job Duties:

• Supervise, direct, train, and assist staff on the procedures of registering voters, entering address, name, and/or party changes, in compliance with the Louisiana Election Code and the National Voters Registration Act.
• Supervise, direct, train, and assist staff in procedure for researching and/or issuing challenges in compliance with the Louisiana Election Code and the National Voters Registration Act.
• Supervise, direct, train, and assist staff in the verification process of voter registration and the completion of certificates of residence forms.
• Supervise, direct, train, and assist staff in completing a variety of forms for registered voters from other agencies as requred or requested.
• Supervise, direct, train, and assist staff in the annual voter Canvass, in conjunction with the Louisiana Secretary of State, and in compliance with the Louisiana Election Code.
• Supervise, direct, train, and assist staff in all Absentee Voting and Early Voting procedures, as well as serve as an Early Voting Site Manager.
• Supervise, direct, and assist staff with daily and monthly reports.
• Research, review, and be knowledgeable of the Louisiana Election laws.
• Research and provide statistical information upon request of the Registrar or his/her designee
• Participate in Voter Outreach Programs.

Position-Specific Details:
Appointment Type: Probational or Promotional for permanent employees.
Overtime Requirements: For every election cycle, the selected applicant must be available to work on the two Saturdays during early voting, extended daily hours during early voting and also the day of the election which is normally a Saturday. Overtime is required to support other election operations such as the canvass, recall petitions, etc.

Louisiana is a State As a Model Employer (SAME) that supports the recruitment, hiring, and retention of individuals with disabilities.

How to Apply:
No Civil Service test score is required in order to be considered for this vacancy.

To apply for this vacancy, click on the “Apply” link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.

Information to support your eligibility for this job title must be included in the application (i.e., relevant, detailed experience/education).Resumes will not be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete.

Contact Information:
Ken Landry, HR Specialist
Secretary of State Nancy Landry
Human Resource Division
P. O. Box 94125
Baton Rouge, LA 70804-9125
(225) 922-1420