Operations and Compliance Analyst

The Position:

The Operations and Compliance Analyst provides support on financial management, assurance activities, and financial reporting and will provide dedicated operational support to facilitate the implementation and delivery of projects. The Position provides guidance, technical support, and oversight ensuring that resources are utilized appropriately and in compliance with relevant policies and requirements.

The selected candidate will be based at the UNFPA country office, Kathmandu, and will work under the guidance and direct supervision of the International Operations Manager. The Operations and Compliance Analyst will work closely with and will support UNFPA programme officers and the operations team, to ensure major risks and compliance are managed appropriately and programmes are implemented effectively.

How you can make a difference:

UNFPA is the lead United Nations agency for delivering a world where every pregnancy is intended, every childbirth is safe, and every young person's potential is fulfilled. The UNFPA Strategic Plan for 2026-2029 articulates the organization’s response to a complex global environment, providing a roadmap for resilience and renewal. It is designed to accelerate the implementation of the Programme of Action of the International Conference on Population and Development (ICPD) and the achievement of the Sustainable Development Goals by 2030. This mandate is pursued through a focus on four interconnected outcomes: ending the unmet need for family planning; ending preventable maternal deaths; ending gender-based violence and harmful practices; and adapting to demographic change through evidence and rights-based policies.

In a world where fundamental human rights are at risk, we need principled and ethical staff who embody these international norms and standards and will defend them courageously and with full conviction.

UNFPA is seeking candidates who transform, inspire, and deliver high-impact sustained results, ensuring effective external relations, communications, partnership-building and resource mobilization in a rapidly changing development and funding landscape. We need staff who are transparent, exceptional in how they manage the resources entrusted to them, and who commit to delivering excellence in programme results

Job Purpose:

The position will play a supportive role for smooth running of financial, internal control, assurance, oversight, and audit functions ensuring compliance with corporate policies, rules, and regulations at all levels. Based on the close relationships built with internal and external stakeholders, the incumbent will assist the office to regularly communicate and support implementation of best practices in financial management and accountability tasks. The position will assist the office in budget and expenditure analysis, programme delivery monitoring, operational performance tracking, and management reporting to facilitate evidence-based planning, decision-making, and effective implementation of the country programme. The position will also support management decision-making through analysis of programme performance, operational trends, and compliance risks.

You would be responsible for:

Operational effectiveness, programme compliance, risk management, and quality assurance:

• Support quality assurance reviews of compliance processes, including follow-up on audit recommendations, management responses and internal oversight findings.
• Support in ERM related activities for the country office.
• Support the development and implementation of oversight mechanisms for Country Office operations.
• Support the assessment of the Internal Control Framework and assist in identifying internal control weaknesses, gaps, inefficiencies and overlaps.
• Support the identification of deviations from established rules and regulations and bring them to the attention of the International Operations Manager for appropriate follow-up.
• Support analysis of programme delivery, expenditure trends, implementation rates, and operational performance and provide inputs to identify bottlenecks and possible corrective actions.
• Support in preparing periodic compliance, assurance, risk management, and operational performance reports and dashboards for Country Office management to support decision-making and strategic oversight.

Support to Implementing Partners Oversight and HACT assurance plan:

• Support in conducting periodic due diligence for vetting of IPs.
• Support the assessment of implementing partner risks and contribute to the identification of appropriate mitigation measures under the guidance of the International Operations Manager.
• Assist in checking accuracy and validity of signatories and bank accounts in the IP agreement, with particular attention to high-risk management areas, such as sub-contracting, procurement, cash management.
• Assist in the implementation of the approved HACT Assurance Plan under the guidance of the International Operations Manager.
• Support the implementation of quarterly financial monitoring, in close coordination with relevant Programme Units and Area Offices and assist in validating the completion of programme activities as reported by IPs.
• Support conduct spot checks and compliance reviews of IPs to ensure that financial, procurement and HR processes are in line with IPs established procedures and the requirements of HACT.
• Support the review of audit reports and assist in documenting agreed follow-up actions in coordination with programme staff, implementing partners and auditors.
• Support the review of findings from assessments, monitoring, verification, spot checks and audits, and assist in tracking follow-up actions and implementation of agreed mitigation measures.
• Support in the regular updating of the United Nations Programme Portal (UNPP) platform by taking care of uploading all required documents and ensuring the quality of the information within it.

Programme Performance Monitoring and Financial Oversight:

• Support to ensure alignment between approved cash limits and work plan budgets. Provide inputs from a finance and compliance perspective, supporting the accurate allocation of direct and indirect costs, and ensuring that all budgeted items reflect eligible expenditures in line with UNFPA financial guidelines.
• Support the programme and finance team on timely and accurate review and clearance of work plans and eFace reports, ensuring compliance with UNFPA guidelines.
• Support the finance team in the OFA reconciliation process avoiding negative OFAs at the end of the year.
• Contributes to reviews, annual planning exercises, audits, and oversight processes through data analysis and operational reporting.
• Support the development and maintenance of operational dashboards and tracking tools to strengthen accountability, transparency, and results-based management.

Performing Additional Duties as Assigned:

• Carry out additional administrative and support tasks as required by UNFPA leadership.
• Collaborates with team members, programme partners, and sub-grantees to ensure safe implementation of programmes at the community level applying Do No Harm approach.

Qualifications and Experience:

Education:

• Advanced university degree in Finance/Accounting, Business, or Public Administration or a related field.

Knowledge and Experience:

• Professional experience in finance or audit, or other directly related fields is advantageous*.*
• Experience in the usage of computers and office software packages (MS Word, Excel, etc) and advanced knowledge of spreadsheet and database packages, experience in handling web-based management systems and ERP financials.
• Prior experience in working with ERP systems (preferably Oracle based) is an advantage.
• Previous experience in the UN and knowledge of UN internal control, risk management and implementing partner procedures is advantageous.
• Excellent organizational skills, attention to detail, precision, and accuracy.
• Strong verbal and written communication skills.
• Should also possess the ability to formulate business requirements into logical system specifications.
• Must be able to work in harmony across teams, both internally and externally.

Languages:

• Fluency in oral and written English and national language of the duty station.

Required Competencies:

Values:

• Exemplifying integrity,
• Demonstrating commitment to UNFPA and the UN system,
• Embracing cultural diversity,
• Embracing change.

Core Competencies:

• Achieving results,
• Being accountable,
• Developing and applying professional expertise/business acumen,
• Thinking analytically and strategically,
• Working in teams/managing ourselves and our relationships,
• Communicating for impact.

Functional Competencies:

• Business acumen,
• Implementing management systems,
• Innovation and marketing of new approaches,
• Client orientation,
• Organizational awareness.

Compensation and Benefits:

This position offers an attractive remuneration package including a competitive net salary plus health insurance and other benefits as applicable.

UNFPA Work Environment:

UNFPA provides a work environment that reflects the values of gender equality, diversity, integrity and healthy work-life balance. We are committed to ensuring gender parity in the organization and therefore encourage women to apply. Individuals from the LGBTQIA+ community, minority ethnic groups, indigenous populations, persons with disabilities, and other underrepresented groups are highly encouraged to apply. Reasonable accommodation may be provided to applicants with disabilities upon request, to support their participation in the recruitment process. UNFPA promotes equal opportunities in terms of appointment, training, compensation and selection for all regardless of personal characteristics and dimensions of diversity. Diversity, Equity and Inclusion is at the heart of UNFPA's workforce - click here to learn more.

Disclaimer:

Selection and appointment may be subject to background and reference checks, medical clearance, visa issuance and other administrative requirements.

UNFPA does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process and does not concern itself with information on applicants' bank accounts.

Applicants for positions in the international Professional and higher categories, who hold permanent resident status in a country other than their country of nationality, may be required to renounce such status upon their appointment.