Asset Management Assistant

Job Title: Asset Management Assistant

Job Type: Full-time

About the Role:

Murkez Technologies is seeking a detail-oriented Asset Management Assistant to support lease administration, insurance, and facilities coordination across a multi-brand restaurant portfolio spanning multiple QSR brands. This role is critical in tracking deadlines across a large number of files and accounts, maintaining accurate records, and ensuring timely, professional communication with landlords, vendors, and internal stakeholders.

Key Responsibilities:

Lease & Contract Administration

• Track and manage deadlines across lease options, insurance renewals, inspections, and other recurring dates. • Maintain organized filing systems, physical and/or digital, for leases, franchise agreements, and vendor contracts. • Read leases and contracts to accurately pull out key terms such as rent, renewal options, responsibilities, and insurance requirements.

Spreadsheet & Data Management

• Build and maintain tracking spreadsheets in Microsoft Excel, including formulas, sorting/filtering, and multi-tab workbooks. • Pull together reports from spreadsheet data, such as rent comparisons and lease expiration lists.

Communication & Coordination

• Draft clear, well-formatted letters and emails, including option letters, renewal notices, and requests to landlords. • Communicate directly with landlords, property managers, vendors, and lenders by phone and email. • Liaise clearly and professionally with internal teams, including Legal, Development, Operations, and Accounting. • Coordinate with landlords and vendors on facilities or maintenance issues, such as roof, plumbing, grease traps, fire safety, and inspections.

Insurance & Compliance

• Handle insurance administration basics, including tracking and requesting certificates of insurance. • Support property tax teams with documentation and reporting as needed.

Process & Prioritization

• Triage competing, time-sensitive requests from multiple stakeholders. • Work independently once trained, using good judgment about when to escalate or ask questions. • Manage recurring, multi-brand responsibilities without losing track of details. • Maintain discretion with confidential financial, legal, and lease information.

Requirements

• Bachelor’s degree in Business Administration, Real Estate, or a related field preferred. • Prior experience in commercial real estate, property management, or lease administration is strongly preferred.

• Strong command of English (both written and verbal). • Proficiency in Microsoft Excel, including formulas, sorting/filtering, and multi-tab workbooks.

• Excellent attention to detail, organization, and time management skills, with the ability to manage a large volume of files or accounts at once. • Familiarity with common lease terminology (CAM, SNDA, estoppel, percentage rent, TI allowance, lease abstract) is a plus.

• Experience in the restaurant, franchise, or multi-unit retail industry is a plus. • Experience coordinating with landlords or vendors on facilities and maintenance issues is a plus.