Fleet Assistant

*Due to the urgency to fill this role, applications will be reviewed on a rolling basis. Kindly note that the position might be filled before the vacancy announcement is closed; therefore, early applications are encouraged.*

*This role will be contingent upon securing available funds, and we might use this vacancy to fill more than one post.*

The Opportunity – Fleet Assistant

Post location: Gaza Field Office - Deir al Balah - Subject to change depending on SC priorities

Contract Duration and Level of Effort: Until End of December 2026.

ROLE PURPOSE:

This position is responsible to support the Fleet Officer in managing the daily operations of the organization's fleet of vehicles and generators to ensure the efficient and safe transport of staff, goods, and services in one hand and to assure generators in all premises are managed as per the policy. This role will be responsible for assisting in the coordination, maintenance, and monitoring of vehicles, ensuring that they comply with safety standards, and supporting drivers in their daily tasks. The Fleet Assistant will play a crucial role in ensuring that transportation services are provided effectively to support Save the Children’s programs.

SCOPE OF ROLE:

Reports to: Fleet Officer

Staff reporting to this post: None.

KEY AREAS OF ACCOUNTABILITY:

• Assist in the daily scheduling and coordination of vehicle assignments, ensuring optimal use of fleet resources.
• Assist in coordinating with program teams to meet transportation needs for field trips, deliveries, and other operations.
• Maintain accurate records of vehicle requests, usage logs, and driver assignments.
• Monitor vehicle maintenance schedules, ensuring timely servicing and repairs in line with the organization’s policies.
• Inspect vehicles regularly to ensure they are safe, roadworthy, and compliant with regulatory and internal standards.
• Coordinate with approved garages and suppliers for vehicle maintenance and repairs.
• Assist in managing the driver team, ensuring that they adhere to schedules, safety standards, and internal policies.
• Ensure vehicles are parked in safe and secure locations and that vehicle keys are properly safeguarded and managed in line with fleet security procedures.
• Ensure compliance with the organization's Child Safeguarding Policy, Code of Conduct, and reporting procedures.
• Promote a safe environment for children and immediately report any safeguarding concerns, incidents, or suspected violations in accordance with organizational policies.
• Monitor drivers' daily performance and compliance with driving regulations, reporting any concerns to his supervisor.
• Monitor fuel consumption against approved allocations and operational requirements, identifying and reporting abnormal or excessive consumption.
• Maintain accurate fuel records and conduct regular reconciliation of fuel received, issued, consumed, and closing balances.
• Verify fuel issuance and supporting documentation, including fuel receipts, fuel issue records, vehicle fuel logs, and generator fuel logs.
• Conduct periodic physical verification of fuel stocks and promptly report any discrepancies, shortages, or irregularities.
• Prepare and submit weekly and monthly fuel consumption and reconciliation reports, ensuring that all supporting documentation is complete and properly maintained
• Support in analyzing fleet efficiency and implementing cost-saving measures.
• Assist in ensuring that all vehicles comply with local transport regulations, insurance requirements, and safety protocols.
• Assist in maintaining updated vehicle documentation, including licenses, permits, and insurance.
• Support in responding to any vehicle accidents or incidents, ensuring proper documentation and reporting.

Other:

• Other projects as defined by the HRM.
• Be prepared to vary day-to-day activities and work pattern/hours in humanitarian response situations.
• Position holder may be required to outside of normal duties and working hours during emergency responses.

QUALIFICATIONS:

• Bachelor’s degree Diploma or equivalent in Business Administration, or any relative field
• Valid Driving license
• Basic knowledge of mechanics and repair
• Good knowledge and computer skill (Excel, Word …ect.).

EXPERIENCE AND ATTRIBUTES:

Essential:

• At least two years’ experience in managing fleet or any related field.
• Basic knowledge of mechanics and repair
• Basic knowledge of HF and VHF radio equipment use
• Ability to monitoring logbook properly
• Excellent interpersonal, communication and presentation skills.
• Highly dedicated and motivated for the organization
• Spoken Arabic language is must.

Desirable

• Speaking English would be an advantage.

Additional job responsibilities

The duties and responsibilities as set out above are not exhaustive and the role holder may be required to carry out additional duties within reasonableness of their level of skills and experience.

We offer a competitive package in the context of the sector. This role is offered on the basis of national terms and conditions. Application will be reviewed and selected on a rolling basis.

Save the Children promotes a diverse and inclusive work environment, women and people with different abilities are strongly encouraged to apply.

The Organisation

Save the Children works in development and humanitarian contexts with children and partners to help families, communities, and governments identify and use innovations to ensure all children survive, learn and are protected.

We employ approximately 25,000 people across the globe and work on the ground in over 100 countries to help children affected by crises, or those that need better healthcare, education and child protection. We also campaign and advocate at the highest levels to realize the right of children and to ensure their voices are heard.

We are working towards three breakthroughs in how the world treats children by 2030:

• No child dies from preventable causes before their 5th birthday
• All children learn from a quality basic education and that,
• Violence against children is no longer tolerated

We know that great people make a great organization, and that our employees play a crucial role in helping us achieve our ambitions for children. We value our people and offer a meaningful and rewarding career, along with a collaborative and inclusive environment where ambition, creativity, and integrity are highly valued.

Application Information:

Please attach a copy of your CV and cover letter with your application and include details of your current remuneration and salary expectations. A copy of the full role profile can be found at Search Jobs - SCI Career Site Careers (oraclecloud.com)

We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse.

All employees are expected to carry out their duties in accordance with our global anti-harassment policy.