Workplace Admin Intern

JLL empowers you to shape a brighter way.

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Office Operations & Reception

• Professionally manage the reception desk, welcome and assist guests, partners, and employees
• Manage meeting schedules, meeting rooms, and support meeting room equipment operation when needed
• Proactively receive correspondence, documents, parcels and deliver to the right person in a timely manner
• Monitor, inventory and manage office equipment and assets; coordinate to resolve issues as they arise, propose ad-hoc repairs
• Monitor and inventory office supplies and consumables; make monthly purchase proposals
• Support data entry and maintain databases related to office operations
• Ensure reception and office areas are always neat and professional

Stakeholder & Vendor Management

• Work with Building Management in registering forms/documents related to office operations
• Support and coordinate with vendors and service providers for service delivery
• Monitor service quality and support vendor performance evaluation

Event Organization & Internal Activities

• Participate in planning and organizing company events and internal activities
• Support logistics, venue setup and on-site coordination for events
• Track budget and event organization costs
• Collect and analyze feedback after events, propose improvements for future events

Project Support & Cross-functional Collaboration

• Coordinate with other teams (HR, Finance, Operations) on joint projects
• Support the team with special tasks and ad-hoc work as required by management

REQUIREMENTS

• Students currently enrolled or not yet graduated in Business Administration, Human Resources Management, Office Administration, English Language or related fields

• Proficient in MS Office (Word, Excel, PowerPoint). Knowledge of Canva is an advantage

• Basic English communication skills (reading comprehension and speaking)

• Good organizational and time management skills

• Basic data and numerical analysis skills

Soft Skills

• Good communication and problem-solving skills
• Professional customer service attitude
• Teamwork and cross-functional collaboration abilities
• Logical thinking and problem-solving capabilities

Work Attitude

• Proactive, responsible and meticulous in work
• Flexible, willing to learn and quick to absorb knowledge
• Enthusiastic, dynamic and motivated to improve

Location:

On-site –Ho Chi Minh City, Vietnam

If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements. We’re interested in getting to know you and what you bring to the table!

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.

JLL Privacy Notice

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.

For additional details please see our career site pages for each country.

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at HRSCLeaves@jll.com. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.