Accounts Payable Clerk

Title: Accounts Payable Clerk

Position Close Date: September 18, 2026

Location: Brandon

Basic Function:

The Accounts Payable role is responsible for processing and maintaining vendor invoices, payments, and expense records accurately and efficiently. Reporting to the Senior Manager, Accounting & Controllership, this position ensures timely disbursements, compliance with internal controls, and proper accounting of all payables-related transactions. The Accounts Payable role contributes to the financial integrity of Sunrise Credit Union by maintaining accurate records, verifying documentation, and supporting internal reporting and audit requirements. The position plays a key role in supporting smooth daily operations within the Finance team through attention to detail, accuracy, and a strong service orientation.

Key Responsibilities & Duties:

Invoice Processing & Payment Management

• Receive, verify, and process invoices in accordance with established policies and procedures.
• Match invoices to purchase orders and supporting documentation to confirm accuracy and authorization.
• Prepare payment batches, ensuring appropriate approvals are obtained prior to release.
• Schedule and process payments via cheque, EFT, or online banking systems.
• Ensure payments are made accurately and within vendor terms to maintain strong supplier relationships.

Expense & Reconciliation Support

• Reconcile vendor statements, identifying and resolving discrepancies properly.
• Records and track recurring payments, fixed assets, prepayments, and accruals as required.
• Support month-end and year-end closing processes by providing accounts payable reports and reconciliations.
• Assist with the preparation of expense analyses and other accounting schedules.

Compliance & Internal Controls

• Ensure compliance with procurement, approval, and financial policies.
• Maintain proper documentation and audit trails for all transactions.
• Support internal and external audit requirements by organizing and providing supporting documents.
• Identify potential control or process issues and recommend improvements.

Vendor & Stakeholder Communication

• Respond to inquiries from vendors and internal departments regarding payments and invoice status.
• Collaborate with purchasing, operations, and finance teams to resolve discrepancies or delays.
• Maintain positive and professional relationships with external suppliers and service providers.

Reporting & Documentation

• Prepare and maintain accurate accounts payable records, files, and reports.
• Assist in maintaining the accounts payable ledger and updating vendor records in accounting systems.
• Support Finance leadership in developing reports or dashboards related to payables.

Continuous Improvement & Other Duties

• Participate in initiatives to streamline the accounts payable process through automation and system optimization.
• Support the Finance team in other operational accounting tasks as required.
• Maintain confidentiality, professionalism, and adherence to Sunrise Credit Union's policies and values.

Education & Qualifications:

• Post-secondary diploma or certificate in Accounting, Business Administration, or related discipline.

• 2-3 years of relevant experience in accounts payable, bookkeeping or accounting operations.

• Or an equivalent combination of education and experience.
• Working knowledge of accounting principles, reconciliations, and financial documentation.
• Proficiency in Microsoft Excel and accounting systems.
• High attention to detail and strong organizational skills.

Preferred:

• Experience in a credit union, financial institution, or cooperative organization.
• Familiarity with financial reporting systems or ERP software.
• Understanding of GST/PST compliance and expense allocation practices.
• Knowledge of accounts payable processes.
• Knowledge of electronic payment systems and financial control frameworks.
• Willingness to pursue accounting-related education or certification (e.g., CPA preparatory coursework).

Core Skills and Competencies

• Strong accuracy and attention to detail in processing payments.
• Good organizational and time management abilities.
• Excellent communication and interpersonal skills to liaise with vendors and internal departments.
• Abilities to follow established procedures and meet deadlines.
• Strong interpersonal and teamwork skills to collaborate within the Finance team.
• Proficient computer skills including Excel and financial systems.
• Critical thinking skills with the ability to evaluate complex situations and develop effective solutions.
• Highly motivated self-starter with strong self-management and accountability; demonstrates initiative and acts proactively without the need for direction.
• Advanced communication and interpersonal skills to foster collaboration and trust.
• Experience supporting process improvements and system enhancements.
• Familiarity with digital invoice management and automation tools.
• Continuous improvement mindset and adaptability to new systems and processes.

Sunrise is proud to offer one of the most comprehensive benefit programs; individualized training and development programs and incentive pay plan.

We thank all applicants, but only those selected for an interview will be contacted.