Purchasing & Logistics Specialist

Who we are:

At DefSecIntel Solutions, we protect what matters by building systems that operate where failure is not an option.

We deliver combat-proven, end-user-driven defence and security solutions for Europe’s border security, defence, and critical infrastructure protection. Our platforms are designed for real operational environments and are already trusted in the field.

We develop, manufacture, and integrate mobile autonomous surveillance systems, unmanned surface vessels, and counter-UAS solutions, all connected through AI-powered command-and-control.

With a talented team of 70+ people, DefSecIntel is headquartered in Tallinn, Estonia, with additional manufacturing and maintenance capabilities in Ukraine.

We work closely with leading international partners including the EU and NATO, and contribute to major defence R&D programmes such as the European Defence Fund.

Join us to build mission-ready systems for today’s needs and tomorrow’s challenges, and help shape the future of Europe’s security.

We are looking for a Purchasing & Logistics Specialist to manage day-to-day purchasing, supplier inquiries and logistics coordination while supporting our Development, Hardware and Production teams. You’ll have the opportunity to deepen your procurement and supply chain expertise in a fast-growing defence technology company and gradually take ownership of more complex suppliers, sourcing activities and projects.

What you will be doing:

• Manage day-to-day purchasing activities and purchase orders.
• Prepare and manage supplier inquiries and RFQs.
• Communicate with suppliers about pricing, availability, lead times and deliveries.
• Coordinate inbound and outbound logistics and transportation.
• Follow up on orders to ensure goods and materials arrive on time.
• Support Development, Hardware and Production teams with purchasing and supply chain activities.
• Identify and source potential new suppliers and solutions when needed.
• Keep purchasing, supplier and logistics information and documentation up to date.

What we are looking for:

• Previous experience in purchasing, procurement or supply chain.
• Strong communication and coordination skills.
• Strong communication skills in written and spoken English for communication with international suppliers and partners.
• Ability to manage several tasks, projects and changing priorities in parallel.
• Experience with logistics and transport coordination is an advantage.
• Experience with ERP or purchasing systems is a plus.
• Technical understanding or an interest in technical products is beneficial.
• Experience in a technical, manufacturing or defence-related environment is an advantage.

What we offer:

• Meaningful work that supports our mission to create a safer and more secure world
• The opportunity to work with a talented team and contribute to the development of innovative technologies and solutions
• Flexibility in how and where you work, depending on role and project needs
• Opportunities for professional growth and skills development as the company and projects evolve
• Recognition for helping grow the team through employee referrals
• A focus on employee well-being, including access to health- and sports-related benefits
• Social activities and team events that strengthen collaboration and team spirit

This role is offered on a fixed-term contract basis as maternity leave cover within our Supply Chain team.