Assistant Officer I (IT)

The Job

• Manage the end-to-end procurement lifecycle, including purchase requisition, Request for Quotation, Purchase Order issuance, delivery tracking, goods release, invoicing, payments, contract renewal and asset receipt, including the maintenance of Service Contracts in system
• Prepare and maintain accurate procurement records and documentation in full compliance with organisational policies, procedures and audit standards
• Conduct market research and sourcing activities for IT purchases
• Maintain IT procurement categories, including hardware, software and services
• Support the Line Manager in the continuous improvement of procurement processes, fostering innovation and customer-centricity
• Generate internal reports and dashboards on spending trends, pricing and supplier performance
• Coordinate with internal stakeholders and external suppliers for requirement clarification, product updates, pricing and delivery arrangements
• Act as a contact point for procurement status inquiries, ensuring timely and accurate responses to foster a positive user experience
• Handle ad hoc assignments as required

The Person

• Degree holder in Information Technology, Procurement, Supply Chain, Business Administration, Finance or related

  discipline preferred

• Minimum 3 years of relevant experience in procurement, sourcing, or administrative support roles, with proven exposure to procurement operations

• Strong hands-on experience in RFQ, Purchase Order management, supplier sourcing, contract negotiation and contract administration

• Excellent communication skills in both English and Chinese (spoken and written)

• Organised and systematic, with the ability to handle multiple procurement cases simultaneously

• Good team player with a problem-solving attitude

• Strong numerical accuracy, timeliness and financial acumen

• Ability to work independently while supporting team goals and working under pressure

• Candidates with more experience will be considered for the post of Senior IT Procurement Support