Administrative Coordinator 2

Posting number: 225489

Department: Northwestern State University

Job classification: ADMINISTRATIVE COORDINATOR 2

Posting type: Open

Categories: Administrative Assistant, Office and Administrative Support

Summary

Northwestern State University is currently accepting applications for an Administrative Coordinator 2 for the National Center for Preservation Technology & Training (NCPTT).

NCPTT Technical Services is seeking a highly organized, detail-oriented professional to provide essential operational support. This position plays a vital role in ensuring the efficient and effective execution of departmental administrative functions. The Administrative Coordinator 2 will serve as a key resource for department operations, supporting activities related to contracting, purchasing, budget tracking, and travel coordination. This position offers an opportunity to make a meaningful impact by supporting the Technical Services department and contributing to the successful execution of its mission and programs.

An ideal candidate should possess the following competencies:

• Accepting Direction: The ability to be open and willing to follow guidance or instructions.
• Demonstrating Accountability: The ability to take ownership of actions, behaviors, performance, decisions, and outcomes.
• Following Policies and Procedures: The ability to follow, reinforce, adapt, or develop policies and procedures to maintain compliance with federal and state legal requirements, State Civil Service rules, and organizational policies.
• Leveraging Technology: The ability to use digital tools, systems, and emerging technologies to improve efficiency and effectiveness.
• Managing Resources: The ability to manage financial, physical, and contractual resources to ensure compliance and maximize business value.

Examples of duties

One year of experience in administrative services.

EXPERIENCE SUBSTITUTION:
Every 15 semester hours earned from an accredited college or university will substitute for six months of the required experience.

Qualifications

The official job specifications for this role, as defined by the State Civil Service, can be found here.

Supplemental information

Job Duties:
Key Responsibilities:

• Work in the Banner system for purchasing, creating vendors, and paying contractors.
• Prepare contract paperwork for research associates, interns, and work-study students.
• Track budget across multiple accounts and grants.
• Help write cooperative agreements and contracts.
• Answer the door and phone calls for Lee H. Nelson Hall.

Position-Specific Details:

Appointment type: Full-time, Probationary
Work schedule: Monday to Friday: 8:00 AM – 5:00 PM
Work location: NCPTT - Nelson Hall, Natchitoches, LA

How To Apply:

No Civil Service test score is required in order to be considered for this vacancy.

To apply for this vacancy, click on the “Apply” link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.

* Information to support your eligibility for this job title must be included in the application (i.e., relevant, detailed experience/education). Resumes will not be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete.

Contact Information:

Antigone Speed, HR Specialist

speeda@nsula.edu
Northwestern State University

Institutional Effectiveness & Human Resources

Notice of Non-Discrimination

(Full Disclosure)

Northwestern State University provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

All complaints or inquiries related to Title IX should be directed to the Director of Title IX Compliance and Title IX Coordinator, Julie Powell (318-357-5570), Room 306 of the Friedman Student Union, or email tix@nsula.edu.

In accordance with Section 35.106 of the Americans with Disabilities Act (ADA), all participants, applicants, organizations, and interested individuals are advised and noticed that the ADA Coordinator for Northwestern State University for facilities is the Director of University Affairs, Jennifer Kelly (318-357-4300), located in Room 128 Caspari Hall or email andersonje@nsula.edu. For student academic services, contact the Director of Access and Disability Support, Crissey Smith (318-357-5460) located in Room 111 Watson Memorial Library, or email smithcr@nsula.edu. For faculty/staff accommodations and services, contact Executive Director of Institutional Effectiveness and Human Resources, Veronica M. Biscoe (318-357-6359), Room 111 Caspari Hall, or email ramirezv@nsula.edu.