Corporate Accounts Payable Associate

POSITION SUMMARY:

The Accounts Payable (AP) Associate is responsible for managing all aspects of the accounts payable cycle to ensure accurate, timely, and compliant payment of vendor invoices. This includes verifying, processing, and reconciling invoices; communicating with vendors and internal departments; and maintaining detailed financial records. The AP Associate plays a key role in supporting the financial accuracy and operational efficiency of the organization.

MINIMUM QUALIFICATION STANDARDS

EDUCATION:

· Bachelor’s degree in Accounting, Finance, or Business Administration or Associate’s degree in these fields with 2-4 years of experience in high volume AP

EXPERIENCE:

· 2+ years of experience in accounts payable process, preferably in a healthcare setting.
· Experience with accounting and accounts payable management software required.
· Desirable: Specific experience with Avid Exchange, Avid Pay, and/or PCC General Ledger software.

PERFORMANCE REQUIREMENTS:

· Strong knowledge of accounts payable procedures, invoice processing, and payment reconciliation.
· Ability to manage high-volume invoice flow with accuracy and attention to detail.
· Strong communication skills for interacting with vendors, location administrators and other team members.
· Ability to prioritize tasks, meet deadlines, and maintain confidentiality.
· Proficiency with Microsoft Excel, Word, and accounting/ERP systems.
· Professionalism, reliability, strong problem-solving skills, and strong time management skills.

PRIMARY RESPONSIBILITIES AND DUTIES:

Respond to vendor and facility inquiries regarding payment status.

Assist facilities and outside vendor with coding of invoices in Avid.

Monitor facility workflows to ensure all invoices are being processed timely in Avid.

Update weekly funding requests with urgent payment requests
· Ensure check runs and electronic disbursements are completed promptly.
· Ensure discrepancies between vendor statements and Optalis records are resolved promptly.
· Ensure compliance with company policies, accounting standards, and healthcare regulatory requirements.
· Provide excellent customer service to vendors, internal teams, and leadership.
· Perform additional accounting duties or administrative tasks as assigned.

PHYSICAL, PSYCHOLOGICAL, AND ERGONOMIC REQUIREMENTS:

This position is performed primarily in an office environment requiring sustained periods of computer work, communication, and data entry. The AP Specialist must maintain accuracy under deadlines, handle confidential financial information, and manage occasional interruptions.

PHYSICAL DEMANDS:

· Ability to sit for extended periods while performing data entry and computer work.
· Occasional standing, walking, bending, or lifting up to 20 pounds (files, boxes, reports).
· Clear hearing and speaking required for phone and in-person communication.
· Ability to view computer screens and written documents for extended periods.

WORK ENVIRONMENT:

· Typical office environment with minimal exposure to noise or environmental hazards.
· Interaction with management, staff, and vendors requiring professionalism and courtesy.