Administrative Assistant

Posting number: 202500406

Department: Infrastructure and Regulation

Division: Planning

Job classification: PLANNING - Administrative Assistant

Posting type: Open

Categories: Planning and Development

Summary

Under general supervision, this position performs a variety of complex administrative, secretarial and clerical duties in order to ensure effective and efficient office operations.

Examples of duties

• Serves as the first point of contact for all customers entering the department.
• Answer questions, resolve issues and assist with inquiries received from customers in office or by phone in a professional manner.
• Provides assistance to department management, co-workers, and the general public. Receives, reviews, prepares and or submits a variety of documents such as department records, logs, inventory lists, routine reports, official documents, schedules, civil papers, etc.
• Acts as secretary to Boards and Commissions, which includes but not limited to, communications, notifications, meeting preparations/room set-up, preparation of minutes, nightly meetings, etc.
• Performs all other related duties as assigned.

Supplemental information

• High School diploma with one year of general office/clerical experience or any equivalent combination of training, experience, knowledge and abilities.
• Must have extensive experience with computer and office software packages.
• Candidates must be able to pass required pre-employment physical and background check.