Administrative Specialist II / Medical Records Specialist

Posting number: 192241

Department: Department of Behavioral Health and Developmental Disabilities

Division: Beckman Center for Mental Health Services

Job classification: Mental Health Professional I

Posting type: Open & Promotional

Categories: Clerical & Data Entry, Office and Administrative Support

Summary

Are you passionate about making a real difference in people's lives? Join our team at the Office of Mental Health where we are dedicated to providing compassionate and accessible care to our community. We are seeking an Administrative Specialist II who is motivated to help individuals and families navigate life's challenges and achieve long-term wellness. If you want to use your skills to build a healthier, more resilient community, we encourage you to apply.

This position is with the SC Department of Behavioral Health and Developmental Disabilities (DBHDD) - Beckman Center for Mental Health Services, 1547 Parkway Greenwood, SC 29646.

As the administrative specialist II, medical records specialist, you will be responsible for maintaining, organizing, and protecting medical records for Beckman while ensuring accuracy, confidentiality, and compliance with all applicable healthcare regulations.

Responsibilities for theAdministrative Specialist II:

• Process medical record requests from patients, providers, insurance companies, and authorized third parties for Beckman's six clinics. Obtain appropriate authorizations before releasing protected health information.
• Respond to requests from physicians, nurses, and other healthcare professionals for referrals for services to ensure that continuity of care for patients is maintained prior to and after services.
• Process incoming and outgoing mail. Scan, index, and upload medical records as appliable.
• Serve as vehicle steward for the Center, providing AAA training, as applicable.

Examples of duties

• A high school diploma. Related clerical experience may be substituted for a high school diploma.

Qualifications

• A high school diploma and two (2) years of clerical experience; or an associate degree in secretarial science or related field; or three years of clerical experience.

Supplemental information

Post hire, employees must:

• Exercise judgement and discretion in utilization of applicable policies, practices, and procedures.
• Have working knowledge of the care and operation of standard office equipment.
• Be able to collect and assemble information in a clear, concise manner.
• Understand/convey oral & written instructions.
• Communicate effectively, organize, coordinate, and schedule work assignments.
• Establish and maintain effective working relationships with staff members and the general public.
• Maintain confidentiality.
• Understand position is considered essential and may be called back during crises/disasters/emergencies.

The Department of Behavioral Health and Developmental Disabilities is committed to providing equal employment opportunities to all applicants and does not discriminate on the basis of race, color, religion, sex (including pregnancy, childbirth, or related medical conditions including, but not limited, to lactation), national origin, age (40 or older), disability or genetic information.

Supplemental questions are considered part of your official application. Any misrepresentation will result in your disqualification from employment. Please complete the state application to include all current and previous work history and education. A resume will not be accepted nor reviewed to determine if an applicant has met the qualifications for the position.

The Department of Behavioral Health and Developmental Disabilities offers an exceptional benefits package for full time (FTE) employees:

• Health, dental, vision, long-term disability, and life insurance for employees, spouse, and children. Click here for additional information.
• 15 days annual (vacation) leave per year
• 15 days sick leave per year
• 13 paid holidays
• Paid Parental Leave
• S.C. Deferred Compensation Program available (S.C. Deferred Compensation)
• Retirement benefit choices *
  • State Retirement Plan (SCRS)
  • State Optional Retirement Program (State ORP)

*Enrollment in one of the listed plans is required for all FTE employees; please refer to the contribution section of hyperlinked retirement sites for the current contribution rate of gross pay.