Compensation and Benefits Officer

WE ARE HIRING!

Position Title: Compensation and Benefits (C&B) Officer

Department: Human Resources

Employment Type: Full-time

Help us reimagine the University.

We are Fulbright University Vietnam (“Fulbright”), Vietnam’s first independent, not-for-profit, liberal arts university. We are an expanding international team of educational innovators, with deep roots in Vietnam, strong political and financial backing, and connections to educational institutions around the world. Importantly, Fulbright is committed to serving Vietnamese society through rigorous research and responsible civic engagement.

We seek outstanding faculty and professional staff to join our growing team. Fulbright’s team thrives on a passion for educating the next generation of Vietnamese leaders equipped with the skills to tackle global challenges. We are creative, adaptive, determined with a good sense of humor.

If you want to see Vietnam’s youth meet their greatest potential, join us! Our flagship campus will be located in Saigon Hi-Tech Park, in Ho Chi Minh City (District 9). Until phase 1 of campus construction is completed in Summer 2024, we are located at Crescent Plaza, Tan My Ward, in Ho Chi Minh City (District 7).

About the Role

We are seeking a proficient Compensation and Benefits (C&B) Officer to join our team. The ideal candidate will excel in executing and optimizing compensation and benefits programs to ensure accuracy, competitiveness, and compliance. This role plays a key part in employee data, payroll and contract management, social insurance contribution, and supporting reward strategies that align with company policies and market practices. Strong attention to detail, ability to handle confidential information, good analytical and reporting skills (Excel/HRIS) are essential for success in this multifaceted role.

Reporting Lines

Reports operationally to: Total Rewards Lead

Reports functionally (where applicable) to: Director of Human Resources and Employee Wellbeing

List by title positions which report directly to this position: N/A

Roles and Responsibilities

The roles and responsibilities of the Compensation and Benefits Officer includes but is not limited to:

1. Employee Data & Payroll Management

• Manage the employee personnel database on the HRIS system and in Excel, covering employee information, working history, leave history, contract renewals, probation appraisals, job transfers, leave & overtime applications, and terminations.
• Issue HR reports as required by management or relevant departments.
• Develop and maintain the process for managing employee profiles, both online (HRIS) and hard-copy documents, ensuring proper storage, updating, and retrieval.
• Prepare monthly payroll input data for local and expatriate employees, including timekeeping, leave, overtime, allowances, and other salary-related adjustments.
• Process monthly payroll for both local and expatriate employees using both Excel and HRIS, ensuring accuracy by reconciling manual calculations against the HRIS payroll system.

2. Social, Health & Unemployment Insurance (SHUI) Management

• Handle SHUI (Social, Health, and Unemployment Insurance) registration and deregistration, and submit monthly increase/decrease reports for local and expatriate employees/visiting faculty/TA to the Social Insurance Authority.
• Handle SHUI benefit claims, including sickness, maternity, and occupational accident/disease regimes.
• Manage and respond to monthly notifications from the Social Insurance Authority.
• Prepare documentation and reports for SHUI audits/inspections conducted by the authorities.
• Manage social insurance books and leaflets, and hand over these documents to employees upon request or termination.

3. Contract Management

• Manage labour contracts for full-time employees, including new contracts, contract renewals, appendices, decisions, promotions, transfers, and salary adjustments.
• Track contract expiry dates and proactively notify relevant parties ahead of renewal deadlines.
• Maintain organized contract records, both in the HRIS system and hard-copy filing.

4. Administration

• Provide general guidance on HR policies, procedures, and services to employees, verbally, via email, or through the HR internal mailbox, referring queries to other HR staff as appropriate.
• Support the development of C&B and reward policies, guidelines, and forms, while helping to improve internal processes for greater consistency and effectiveness.

4. Other Duties

• Maintain confidentiality and professionalism in all situations.
• Participate in general HR activities, employee engagement initiatives, and projects as assigned by the HR Director.
• Provide recommendations to improve HR services from time to time.
• Contribute to team efforts by welcoming new and varied work requirements, exploring opportunities to enhance departmental services, and supporting colleagues to achieve shared results.
• Perform other tasks and responsibilities as assigned by the Company, which may be adjusted from time to time.

Qualifications

What we look for

Education:

• Bachelor’s degree in Human Resource Management, Business Administration, Law or in a related field.

Employment/Professional Experience:

• Minimum 2–3 years of relevant experience in Compensation and Benefits, with practical exposure to payroll operations, SHUI (Social, Health, and Unemployment Insurance), and labor contract management.
• Familiarity with personal income tax (PIT) regulations for local and foreign employees is an advantage. Experience within multinational companies is an advantage.

Competencies - Knowledge, Skills and Abilities:

• Proficiency in both English and Vietnamese languages.
• Knowledge of Microsoft Office 365 applications, Human resource software.
• Knowledge of the Vietnamese labor code, personal income tax regulations and statutory insurance laws and their application at work.
• Proven ability to manage multiple tasks concurrently, prioritize accordingly and maintain exceptional attention to details.
• Value and commitment to integrity and confidentiality.
• Strong customer service, communication, and interpersonal skills, including tact, discretion, empathy, and cooperation.

What we offer

• Opportunity to join a passionate team who shares the belief in the transformative power of education and values the unique opportunity to create a new university.
• Opportunity to participate in public talks, workshops, seminars, as well as other enriching activities at Fulbright.
• A full network of supportive colleagues.
• A dynamic, innovative, and professional work environment.
• Intensive English-speaking environment.
• Competitive salary and high-end insurance schemes for employees and direct family members.
• Professional development opportunities.
• Generous annual leave/paid time off.
• Flexible work arrangement options.

Application Instructions

How to Apply

• To see all job listings, please visit our list of vacancies: https://fulbright.edu.vn/join-us/
• All applications must include evidence that addresses the mandatory requirements.
• Fulbright University Vietnam employs Interfolio to manage the application process.
• Need help? Please visit Interfolio Product Help: https://product-help.interfolio.com/m/27438 or contact Talent Acquisition team at: jobs@fulbright.edu.vn

Organizational Accountabilities

FUV is committed to the health, safety and wellbeing of its staff members. FUV and its staff members must comply with a range of Vietnamese legal and regulatory requirements, including foreign investment & business, import & export, contracts & commerce, banking, finance & foreign exchange, labor, taxation, land & premises, environment, and immigration. FUV expects all staff members to comply with its Code of Conduct, policies and procedures, which relate to legal and regulatory requirements and our ways of working.

FUV is an Equal Opportunity Employer and committed to foster a campus community that recognizes the value of all persons regardless of age, disability, ethnicity, gender expression and identity, national origin, race, religion, sexual orientation, or socio-economic background. Please visit this page for our statement on Diversity: https://fulbright.edu.vn/statement-of-diversity/

Organizational Accountabilities

FUV is committed to the health, safety and wellbeing of its staff members. FUV and its staff members must comply with a range of Vietnamese legal and regulatory requirements, including foreign investment & business, import & export, contracts & commerce, banking, finance & foreign exchange, labor, taxation, land & premises, environment, and immigration. FUV expects all staff members to comply with its Code of Conduct, policies and procedures, which relate to legal and regulatory requirements and our ways of working.

FUV is an Equal Opportunity Employer and committed to foster a campus community that recognizes the value of all persons regardless of age, disability, ethnicity, gender expression and identity, national origin, race, religion, sexual orientation, or socio-economic background. Please visit this page for our statement on Diversity: https://fulbright.edu.vn/statement-of-diversity/

Equal Employment Opportunity Statement

Fulbright University Vietnam is an equal opportunity employer that is committed to diversity and inclusion. All eligible candidates are encouraged to apply, regardless of race, gender, or sexual orientation.