General Affairs Officer
- Advantest
- Penang, Malaysia
- MYR 42,000 – MYR 60,000
- Manage indirect procurement activities.
- Compile invoices and delivery orders for processing.
- Scan invoices and update the master list regularly.
- Track monthly vendor invoices to ensure timely processing.
- Follow up on vendor payments as required.
- Set up new vendors, including preparing Vendor Approval forms and CSR letters.
- Initiate Purchase Requisition (PR) processes and manage approval workflows.
- Issue Non-Purchase Orders when necessary.
- Maintain and update contracts and related documentation (e.g., contracts, NDAs).
- Oversee outsourcing, vehicle rental and tenancy agreements development and management.
- Coordinate employee travel arrangements, including flight and hotel bookings, and liaise with travel agents.
- Provide backup support to the ASM General Affairs Officer.
- Coordinate facility maintenance and company events.
- Ensure office cleanliness and manage hospitality arrangements.
- Perform other duties as assigned.
Qualifications
- Diploma or Degree in Business Admin / minimum 2 years’ experience in similar role
- Proficient in English written and spoken. Additional languages, dialects are advantageous.
- Knowledge for MS Office (MsExcel, MsWord, Outlook) and computer operating
- Good interpersonal skill
- Able to function with minimum supervision
Skills
- Procurement
- Vendor Management
- Contract Management
- Facility Management
- Travel Coordination
- Microsoft Excel
- Microsoft Word
