Administrative Assistant

BrandActiv specialises in fast-moving consumer goods across Mauritius, Madagascar, Seychelles, Reunion, and Kenya, focusing on Food & Beverage, Frozen & Chilled, and Personal & Home Care.
As an IBL Group company, we provide an outstanding commercial platform for all stakeholders while delivering exceptional value through innovative strategies. Join us in our quest for excellence and growth in a vibrant marketplace!

Job Purpose:
We strongly believe in the enhancement of business performance through the identification, acquisition and development of Talents that can help us exceed our customer expectations while living our corporate values. We are looking for a dynamic and well-organized Administrative Assistant to provide cross-functional support across key business units while managing front desk operations. This role is pivotal in maintaining operational efficiency, ensuring smooth coordination across departments, and delivering a professional and welcoming experience to all internal and external stakeholders.

Key Responsibilities:
• Provide administrative and database support (supplier registration, purchase requests, filing, office supplies & amenities control)
• Act as first point of contact at reception — welcoming visitors, managing the switchboard, responding to customer queries professionally and maintaining a tidy, secure and well-organized front office environment
• Coordinate daily dispatch and ensure effective internal communication
• Provide comprehensive administrative support to the Human Capital department by scheduling & coordinating interviews, assisting with key HR initiatives and health & safety matters (including distribution of PPE and uniforms) and maintaining accurate, up-to-date records
• Coordinate training and briefing sessions (participant schedule, end to end logistics including venue, IT setup, refreshments, attendance monitoring)
• Coordinate meetings and prepare reports (as may be required)
• Proactively communicate with internal & external clients and business partners regarding services and interventions

Job Requirements:
• Certificate in Administration, or related field
• At least 3 years previous experiences in an administrative support role
• Strong organizational skills with the ability to prioritize, multitask, and meet deadlines
• Excellent communication and interpersonal skills to liaise with different stakeholders
• Computer literate and at ease with Microsoft Office
• Demonstrated ability to handle sensitive and confidential information with discretion
• Adaptable, proactive, and solution-oriented, with a customer-service mindset
• Team player who can also work independently with minimal supervision
• Flexibility to support occasional tasks outside core duties

We are an equal opportunity employer and are committed to creating a diverse and inclusive environment for all team members. We welcome applications from all backgrounds and experiences. Please note that we will be contacting only those candidates who best meet the requirements for this position.