Facilities Administrator II

Job Description:

The Role:

• Provide administrative and project coordination support for Facilities-related projects, including CAPEX management, SAP coordination, procurement/payment processes, government liaison, document control, and cross-functional collaboration to ensure projects are completed on time and within budget.

In this role you will:

• Manage CAPEX budgets, AOP tracking, and project cost administration.

• Coordinate SAP-related activities, including PR/PO/GR processing and project progress tracking.

• Support project documentation, reporting, SOW, MOC, and CEA administration.

• Process vendor invoices, contractor payments, and employee reimbursements.

• Manage government correspondence, Science Park affairs, and external stakeholder communications.

• Maintain department records, SharePoint documents, and administrative systems.

• Coordinate cross-functional activities, meetings, workshops, and action item follow-up.

• Support ESG initiatives and other special projects as assigned.

Traits we believe make a strong candidate:

• 3+ years of experience in project administration, CAPEX control, or project coordination.

• Familiar with SAP, procurement, payment processes, and cost tracking.

• Strong organizational, communication, and stakeholder management skills.

• Proficient in Microsoft Office applications (Excel, PowerPoint, Word; MS Project is a plus).

• Bachelor's degree in Business Administration, Finance, Accounting, Engineering, or related field.

• Strong English communication skills.

Your success will be measured by:

• P – Partnership

Effectively coordinates among project teams, contractors, government agencies, and internal stakeholders.

• A – Accountability

Ensures project administration, CAPEX tracking, procurement, payment processing, and document management are completed accurately and on time.

• C – Creativity

Continuously improves administrative workflows, SAP processes, reporting efficiency, and communication effectiveness.

• E – Excellence

Supports successful project execution through proactive coordination, timely issue escalation, accurate financial administration, and strong operational support while helping projects achieve schedule and budget objectives.