Deputy Executive/Budget Officer

Posting number: 2700290

Department: Finance & Admin Services

Division: FA-Budget Office

Job classification: Deputy Executive/Budget Officer UN

Posting type: Open

Categories: Accounting and Finance, Management, Miscellaneous

Summary

Under the direction of the Chief Financial Officer (CFO) the Deputy Executive/Budget Officer provides senior-level executive leadership, strategic coordination, and operational oversight for assigned policy areas, departments, initiatives, or cross-functional priorities of the Mayor’s Office. This position serves as a key advisor to executive leadership, represents the Mayor’s Office internally and externally, and ensures the effective implementation of the Mayor’s policy agenda, administrative priorities, and strategic objectives across City government.
The Deputy Executive/Budget Officer acts with a high degree of autonomy, judgment, and discretion, balancing policy development, operational execution, stakeholder engagement, and performance accountability.
The Deputy Executive/Budget Officer will also plan, direct, manage, supervise and coordinate assigned programs and activities of the Budget Office including preparing, evaluating and monitoring budget for the City's operating funds; legislative and policy evaluation and development; economic analysis; revenue analysis, revenue forecasting; financing and debt analysis; coordinating assigned activities with other divisions, departments, outside agencies and the City Council; providing highly responsible and complex administrative support to the Mayor, Chief Administrative Officer (CAO) and the Chief Financial Officer.

This is an unclassified, at-will position.
Job descriptions are intended to present a general list of tasks/duties performed by employees within this job classification. Job Descriptions are not intended to reflect all duties performed within the job.

Examples of duties

ESSENTIAL FUNCTIONS: Essential functions may include but are not limited to the functions listed below. Mustbe able to perform the essential functions of the job with or without a reasonable accommodation.
Executive Leadership & Strategy

• Serve as a senior advisor to the CFO on policy, operational, and organizational matters.
• Translate the Mayor’s vision, goals, and policy agenda into actionable strategies, initiatives, and work plans.
• Lead, coordinate, and oversee complex, high-priority initiatives that span multiple City departments or external partners.
• Provide executive-level problem solving, risk assessment, and decision-support on sensitive or high-impact issues.

Interdepartmental Coordination & Oversight

• Monitor departmental performance, major projects, budgets, and compliance with executive directives.
• Facilitate alignment between departments to ensure coordinated service delivery and policy implementation.
• Identify operational challenges, recommend corrective actions, and elevate issues requiring executive attention.

Policy Development & Implementation

• Direct or support the development, analysis, and implementation of policy initiatives, legislation, executive directives, and administrative actions.
• Review and provide strategic input on reports, briefing materials, legislation, contracts, and public communications.
• Ensure initiatives are implemented in compliance with applicable laws, ordinances, regulations, and City policies.

Organizational Management & Administration

• Supervise, mentor, and evaluate assigned staff, project teams, or task forces.
• Support the development of performance metrics, reporting tools, and accountability frameworks for executive initiatives.
• Assist with budget planning, resource allocation, and organizational planning related to assigned areas.

Budgeting

• Assume full management responsibility for all assigned programs and activities of the Office of Management and Budget (OMB).
• Prepare, evaluate and monitor the City's internal services, special revenue, debt service and enterprise funds' performance and operating budgets, including interim budget reviews and analysis.
• Lead the strategic development of complex financial planning, budgeting, and analysis by continuing to enhance existing processes and implementing best practices.
• Lead, manage, and advise upper management regarding efficient and effective budgeting and planning of resources, and ensure resources are properly stewarded.
• Recommend, develop, and evaluate City fiscal policies and procedures.
• Manage and participate in the development of economic and revenue forecasts, as they relate to City finances.
• Coordinate debt and financing policy as they relate to City finances.
• Assist in developing and consolidating departmental operating and performance budget requests; analyze and review requests and interpret data for the Department of Finance & Administrative Services (DFAS) Director, CFO, CAO, and Mayor.
• Direct the monitoring of various operating fund revenue sources throughout the fiscal year; oversee the updating of databases used for financial reports.
• Direct the preparation of the five-year revenue forecast; oversee and participate in the preparation of the annual salary forecast and other projected expenditures including, but not limited to, Capital Implementation Program (CIP) projects coming on line.
• Direct the preparation of all proposed and final budget documents; ensure compliance with all city and state budget reporting requirements.
• Examine and review expenditures and revenues to determine financial trends; assist in the preparation and distribution of budget reports; make recommendations for proposed budget allocations and modifications.
• Assist in the evaluation of comprehensive and high-impact legislative and policy issues, including possible fiscal impacts; assign policy and research issues to professional staff.
• Direct and review the preparation of financial material for bond ratings agencies.
• Monitor and evaluate responses to Council queries regarding financial, performance and operational data.
• Manage and participate in the development and implementation of goals, objectives, policies and priorities for the OMB.
• Select, train, motivate and evaluate Budget Office personnel; provide or coordinate staff training and continuing education; work with Office staff to correct deficiencies; recommend and implement discipline and termination procedures.
• Oversee and participate in the development and administration of assigned budget for the Budget Office; participate in forecasting funds needed for staffing, equipment, materials and supplies; monitor and approve expenditures; implement adjustments as necessary.
• Monitor and evaluate the efficiency and effectiveness of service delivery methods and procedures; meet with staff to identify and resolve problems.
• Assess and monitor work load, administrative and support systems, and internal reporting relationships; identify opportunities for improvement; direct and implement changes.
• Serve as liaison for the Mayor/CAO with city departments and outside agencies; negotiate and resolve sensitive and controversial issues.
• Provide program and project assistance on a variety of special projects including, but not limited to, serving on a variety of boards, commissions, task forces and committees, as assigned; prepare and present reports and other documents as necessary.
• Respond to and resolve difficult and sensitive internal and external inquiries and complaints.

Confidential & Sensitive Matters

• Handle highly confidential information with discretion and professionalism.
• Exercise independent judgment in matters involving political sensitivity, public impact, and executive decision-making.

SUPPLEMENTAL FUNCTIONS:

1. Attend and actively participate in appropriate professional organizations; stay abreast of new trends and innovations in the field of municipal budget preparation and administration.
2. Perform other related duties and responsibilities as assigned.

Qualifications

Education and experience directly related to the minimum requirements below may be interchangeable on a year for year basis.

Bachelor’s degree from an accredited college or university in economics, accounting, finance, public or business administration preferred; and

Six (6) years of budget and finance analysis and preparation experience with higher education institutions, government entities, or non-profit organizations preferred; and

Six (6) years or more of progressively responsible leadership and management experience in government, public policy, executive administration, or a closely related field preferred.

Master’s Degree or PhD related in the above stated educations fields, a law degree and/or Certified Public Accountant (CPA) or Certified Fraud Examiner preferred.