Grants & Contracts Consultant

SOW _ OFFICER, G&C _CONSULTANT

Summary

The Officer, Grants and Contracts consultant is a key team member responsible for keeping VillageReach in compliance and consistently administering awards across one’s portfolio. The Officer works integrally between the finance, programmatic, and business development teams to support budget strategy for new opportunities and support the successful management of grants and contracts within a defined grant portfolio. The Officer will regularly monitor spending and compliance through contracting, budgeting, and reforecasting of existing and new awards. Specifically, the Officer will be fluent in VillageReach’s policies and procedures as well as those of our funders to ensure appropriate stewardship of complex funding streams. The officer will work under the direct supervision of the Senior Officer, Grants and Contracts.

Description

Essential Duties and Responsibilities include the following. Other duties, responsibilities, and activities may change or be assigned at any time.

• Independently monitor financial compliance and prepare financial data for Award Managers through regular financial review on a complex set of awards. Award administration includes flagging compliance issues, supporting labor levelling, and award financial reporting. Managing internal relationships with those responsible for programmatic goals.

• Advise on contracting language and be a source of knowledge for best practices in contracting. Lead the drafting and execution of agreements, modifications, and contracts within the guidelines of VillageReach’s procurement policy.

• Partner with finance department to ensure accurate invoicing and grant reporting, improve financial data visualization, and support forecasting and wire transfer requests.

• Ensure alert award managers and project managers about the submission of deliverables

• Update the Salesforce, with all the required information.

• Primary Support person of contact for all Team Leads, Award Managers and Opportunity Owners and provide direct support for all budgets, finance, and award management.

• Manage alignment of Award Managers, Team Resource Leads, and Opportunity Owners to ensure that the budgeting system accurately reflects the latest assumptions.

• Support Award Managers on monthly reviews, reclass requests, and reforecasting awards through collaboration across teams.

• Support Team Resource Leads on monthly reviews of overhead budget, labor levelling exercises, and reforecasting.

• Advise Opportunity Owners in budgeting out team time and expenses for every new proposal, ensure overall budget across teams has adequate and accurate inputs, has followed the correct internal review processes, and is accurately drawn through to the donor budget template.

• Act as liaison with Global Operations Team to ensure that required SOPs are followed and approvals are sought on contracting, award management, and business development.

• Partner with the G&C Secondary Support and Finance teams to ensure compliance with legal, funder, and VillageReach requirements.

• Dependent on portfolio assignment, support Award Manager on administrative and project management duties as assigned – estimated 10-40%.

Requirements

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Education & Experience:

• Bachelor’s degree or higher in Finance or Accounting or equivalent education and experience
• At least five years of professional experience with at least two of those managing grant finances and compliance; public sector grants a plus
• Fluency in English and Portuguese; both written and verbal
• Demonstrated financial management skills within the non-profit sector
• Experience with financial reporting
• Demonstrated familiarity with contract language and grant cost policy adherence

Other Qualifications:

• Established cultural competency in partnering with racial, cultural and linguistically diverse groups.
• Demonstrated understanding of challenges with working in rural, underserved and low-income context; experience living in and/or working in a low-income country a plus.
• Experience working in a geographically dispersed workplace using remote communication technologies and techniques a plus.
• Proficient in Microsoft Office Suite (Word, PowerPoint, Outlook, Excel) and comfortable in a fast-paced technical environment. Advanced skills in Excel.
• Operationally-minded with strong attention to detail.
• Familiarity with budgeting software, data visualization software, and CRM platforms.