Administrative Assistant

Nova Pioneer is looking for a superstar Administrative Assistant for our Eldoret Primary Campus willing and ready to start in January 2027.
This is an exciting opportunity to be a part of an innovative network of schools that is developing generations of innovators and leaders who will shape the African Century.

Disclaimer: Nova Pioneer does not charge any fee to process your application.

ABOUT NOVA PIONEER

Imagine a world in which every young person across Africa attends a school that truly sets them up for success in the 21st century. A school that cares about individual students and allows them to explore the world around them. A school that focuses more on developing skills than on memorizing content. At Nova Pioneer, we have done more than just imagine this future, we are bringing it to life. Nova Pioneer is a pan-African, independent network of schools offering high quality, accessible education from pre-primary through secondary school. Nova Pioneer uses a unique, inquiry-based learning approach that encourages students to ask “why” instead of telling them the “what”. It allows them to form their own thinking through exploration, investigation, and collaboration. Nova Pioneer currently has 17 schools in South Africa and Kenya with a vision to launch 100 schools and reach tens of thousands of students across the African continent in the next decade. To learn more visit www.novapioneer.com.

ABOUT THE ROLE

This is an exciting opportunity to be a part of an innovative network of schools that is developing generations of innovators and leaders who will shape the African Century.

You will also:

• Facilitate the public relations function of the front office

• Prepare documents ahead of internal and external meetings as directed by the School Principal (photocopying, binding, filing etc.)

• Prepare documents for internal display on pin-boards or notice boards (brochures, posters, etc.)

• Keep custody of the students’ attendance registers and any confidential documents on behalf of the School Principal

• Maintain the school’s student roster (termly) and update it as necessary

• Communicate with internal and external stakeholders via telephone, in person and in writing through the drafting of letters, memorandums, reports, and emails

• Facilitate logistical arrangements for weekly, monthly and quarterly meetings

• Provide administrative services and take minutes for various meetings when required

• Assist in managing PTA communications and meetings

• Create and maintain filing systems, both electronic and physical

• In addition to these typical duties, may perform other duties as assigned and required

• Bachelor’s degree/ Diploma in Office Administration/Management

• Any other duties as assigned by your Manager

ABOUT YOU

Skills and Qualifications required:

• Bachelor’s degree/ Diploma in Office Administration/Management
• You have 2-4+ years of experience as an Administrative Assistant, preferably of an established startup, large company or a school
• You are experienced or open to learning the Google software suite (Google Calendar, Docs, Sheets, G Mail, etc.) as well as Microsoft Office (Word, Excel, Powerpoint)
• You are experienced and proficient in MS Suite with strong writing skills (for office communication) and are skilled in making posters and certificates
• You have excellent organizational, planning and time management skills - you are able to handle many moving parts while maintaining high standards of excellence
• You demonstrate capacity to analyze complex situations and solve problems
• You are a great communicator. You are able to provide a clear and effective written and verbal communication to the leaders and school team
• You have an exceptional ability to think strategically and yet you sweat the small stuff—people see you as unusually detail-oriented and conscientious
• You have the ability to exercise discretion in handling sensitive matters
• You have a flexible and adaptable approach to work
• You are proactive and have an enthusiastic approach to work
• You are excited about our organizational culture—and in particular, you are fired up to challenge yourself by embracing mutual vulnerability and a firehose of feedback
• You have a flexible and adaptable approach to work
• You have a desire to further develop your leadership skills and apply them to transform the lives of African youth

HOW TO APPLY

Does working at Nova Pioneer excite you? If so, then apply now!

To apply, please complete the form on the right hand side of this page. We cannot process applications that are emailed to us.

Please note: You are encouraged to attach your resume in PDF format to protect formatting.

There are a series of stages in the Nova Pioneer interview process and candidates will be moved forward in the process depending on their success in the previous stage. The process is as follows:

• Phone interview: a short conversation to understand your skills and experience a little better.
• Practical demonstration of what you can do: you will complete a written task or a demonstration related to the role you are applying for. Teachers sit an assessment and deliver a lesson to a class.
• Final interview: you’ll have a final conversation with the hiring manager before decisions are made.

WORKING AT NOVA PIONEER

Nova Pioneer is a place where our people experience tremendous growth, fast! We invest heavily in the growth of our people because it leads to greater mastery in both us and our students. “Novaneers” work harder and work longer hours than at most schools but as a result, the growth they experience is extraordinary. We offer consistent and ongoing professional development and provide clear career pathways that ensure that our people are always achieving their personal and professional best. Nova Pioneer has a highly energetic, entrepreneurial environment where our people get to bring their creative and innovative ideas to life. We look for people who are flexible and who are able to adapt and respond quickly to adversity with a positive, can-do attitude (there are no problems, only solutions!). We welcome challenges and roll with the punches because it makes us, and our students, better. There is no problem too big for us! We work hard but we also have a lot of fun together. We bring infectious energy and enthusiasm to everything we do because joy fuels the hardest work and learning. Read more about our culture principleshere

Nova Pioneer will never request an application fee from candidates. If you are contacted with a request to pay a fee from someone claiming to be a Nova Pioneer Talent or Recruitment representative, please do not pay them and report it to us immediately on talent.ke@novapioneer.com or talent.sa@novapioneer.com.