Supplier Audit and Pay Specialist

DOCUMENT NUMBER: D001217226

TITLE: SCH.SUPCHN.PROF.I

POSITION TITLE: Supplier Audit and Pay Specialist

POSITION CATEGORY: Geozone Operations

REPORTS TO (JOB TITLE): Global Audit and Pay Manager

DUAL REPORT

Job Purpose

The Supplier Audit and Pay Specialist is a member of Weatherford Global Supply Chain team and responsible to support the the Audit and Pay functions within Supply Chain P2P process; provides on going assistance to the day-to-day activities related to the timely pre and post auditing of transactions and accurate recording of supplier invoices in accordance to contracts and service agreements. The Supplier Audit and Pay Specialist will report to the Supplier Audit and Pay Manager.

Roles & Responsibilities

SAFETY, SECURITY & COMPLIANCE

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Maintains the highest standards of corporate governance, ensuring that all activities are carried out ethically and in compliance with Company’s Security, Compliance & HSE policies, Management System, relevant laws, regulations, standards, and industry practices and complies with the Company’s Rules to Live By

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Places Quality, Health & Safety, Security and protection of the Environment as core values while never intentionally placing employees, our processes, customers or the communities in which we live and work at risk

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Seeks continual improvement in Health, Safety, Security & protection of the Environment, taking into account responsible care, process vulnerabilities, public, customer and employee inputs, knowledge and technology and best business practices to exceed customer expectations

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Supervisors & Managers should demonstrate effective safety leadership for the health and safety arrangements of all subordinates and for any persons visiting them while on the Company premises

QUALITY

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Responsible for being familiar with the Company's Quality policies and takes an active role in the compliance and improvement of Weatherford’s Management System

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Maintains service quality as immediate priorities when working across all areas of the business and continually seeks areas for improvement

OPERATIONS

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Support the invoice processing by providing coding or any additional information needed by suppliers

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Validate the correctness of the financial coding per standards and related policies in force

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Supports the prompt attention and resolution to assigned incoming requests from suppliers and internal customers, in compliance with Weatherford policies, best practices and defined SLA’s

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Updates necessary information to resolve transactions held in the exception queue, ensuring timely recording of invoices in the ERP system in accordance to KPI’s; validate accuracy of the charges by comparing to contracts or agreements in force; resolves or escalate discrepancies working closely with the Supplier Audit and Pay Lead

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Supports the execution of the post audit on transactions; communicates findings to the Supplier Audit and Pay Lead and contributes to the recovery of funds paid in error (rates, duplicates, overpayments, or any other related devation to agreements or policies)

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Provide information required by external or internal customers on supplier expenses

COMMUNICATION

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Maintains effective communications with all key stakeholders both internal and where appropriate external

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Supervisors & Managers should clearly communicate expectations, roles and responsibilities to their reports

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Engage with internal client representatives to address client concerns ad complaints when linked with poor delivery performance either in terms of schedule or quality of customer service, condition of equipment

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Update on day-to-day shipping operations with internal stakeholders and external clients/suppliers

FINANCIAL

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Good understanding of financial key performance indicators

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All employees have an accountability to the organisation to be financially responsible whether they are in charge of a function budget or simply their own expenses

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Costs incurred should be within approved budget, processed within agreed time frames & following the relevant financial policy and procedure

PEOPLE & DEVELOPMENT

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Undertakes necessary training to enhance process excellence and the ability to improve overall performance

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Responsible for completing all company designated training and competency programs assigned to the position

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Participates in the performance management program and quarterly conversations

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Employees have a responsibility for developing their own careers within the Company including completing all necessary function, compliance & business standards training to enhance their knowledge, skills and experience

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Employees should engage on a regular basis with their line manager to discuss their personal performance, objectives and opportunities to enhance their skills and experience to support their career potential

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Supervisors are expected to actively engaging their employees to support talent management through Weatherford’s performance management process, including but not limited to talent assessments, succession planning & regular coaching opportunities

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Supervisors should collaborate with Human Resources & Training Development to drive strategies for the recruitment & retention of key personal & to foster an environment that supports the attraction & retention of a high performing talented workforce

VISION & LEADERSHIP

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Demonstrates leadership, ethical behaviour and adherence to Weatherford standards at all times

Experience & Education

REQUIRED

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Bachelor's Degree in Finance, Business, Logistics or Supply Chain Management and 2+ years of related experience in business process

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Advanced analytical and operational execution management skills

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Prior working experience of Finance

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Prior working experience of Financial Procedures

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The ability to work in a team environment and provide leadership

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The initiative to resolve and advise on Logistics & Trade Compliance related issues

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Demonstrable previous experience in Customs and Financial Compliance or related field

PREFERRED

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CFA Certification

Knowledge, Skills & Abilities

REQUIRED

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Support the Supplier invoice processing by providing coding or any additional information needed by suppliers; resolve allocation of -supplier exceptions on a timely and accurate manner

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Validate the correctness of the financial coding and billing per standards and related policies in force

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Analyze data recorded in the available systems and compare to the freight/product/service billed by suppliers, in order to identify discrepancies, duplicates or opportunities for savings

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Support the Geozone/Region in the use and further enhancement of the tracking systems

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Provide information required by external or internal customers on supplier expenses or the program in general

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AP background preferred

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JDE knowledge or other ERP system

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Strong research, analytical and practical problem solving skills

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Strong written communication, interpersonal skills, and time-management abilities

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Well organized; able to manage multiple priorities and concurrent tasks

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Process and systems technically oriented

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Strong Excel, Word, PowerPoint skills

PREFERRED

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Able to communicate in other languages is a plus (Spanish preferred)

Travel Requirement: This role may require domestic and potentially international travel of up to: <10%

JOB DESCRIPTION SCOPE

This job description’s purpose is to offer some details on the scope and depth of the role and its interaction with other roles with the organisation, through a focus on key criteria. It cannot capture the entire scope of the role. The document is generic in nature and offers consistency in role content from the early career level to more senior levels. The Company’s expectation is that the holder of the role understands and accepts that its expectations will be potentially greater from those in more senior roles than those at an early stage of their career. Responsibilities may well be greater and their decisions will have greater impact on the function and organisations performance. The Company reserves the right to amend the content of the job description to better reflect the changing scope of the role with or without notice.

HUMAN RESOURCES ADMINISTRATION

CAREER PATH LEVEL

EXECUTIVE I

• V Make Selection

Holds management accountability for a business, division, major geography, corporate function or major corporate sub-function. Develops, establishes & approves long terms strategy for the area managed

MANAGEMENT I – V Make Selection

Achieves goals through the work of others. Responsibilities inc; performance management, merit review, training & development. Focus is on managing others and applying operational or strategic management skills

PROFESSIONAL I

• VII Level I

Applies a theoretical knowledge-base to work in order to achieve goals through own work. Characterised by specific functional expertise, typically gained through formal education. May provide guidance to others using technical expertise

TECHNICAL I – V Make Selection

Performs technical work, often in support of professional roles. Requires vocational training or the equivalent experience. Performs duties according to established procedures

SUPPORT I – V Make Selection

Performs clerical or administrative work, requires vocational training or the equivalent experience and performs duties according to established procedures

OPERATIONS I – V Make Selection

Performs operational, craft or manual tasks. Typically requires vocational training, apprenticeship or equivalent experience. Performs task according to established procedures.

GEOZONE ADDENDUMS

The job description template is a generic document designed to improve the quality, consistency and accuracy of the information regarding the Company’s expectations for the position. Individual countries may have some regulatory requirements that are required to be included in the job description. Any specific country requirements are captured in their specific Geozone addendum, which should be issued to the employee with the job description document.