Senior Executive - Transport

Job Description Summary

Job Description

Job Description

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• Transport Operations

• Manage daily operations of approximately 75 buses across assigned locations.

• Ensure buses operate as per defined schedules and routes.

• Conduct daily physical inspections of buses (minimum 5 buses) outside office premises.

• Arrange alternate transport in case of breakdowns or schedule changes.

• Monitoring & Reporting

• Verify daily security bus checklists and identify discrepancies.

• Track employee attendance/punching reports and determine flexi timings.

• Share updates with transport coordinators for route adjustments.

• Prepare and maintain:

  • Daily employee count reports
  • Flexi timing reports
  • Parking vehicle count
  • Breakdown reports

• Submit monthly consolidated reports to the client.

• Vendor Management

• Coordinate with transport vendors for:

  • Bus availability and deployment
  • Breakdown resolution
  • Taxi arrangements during emergencies

• Conduct regular follow-ups and meetings for:

  • Escalations
  • Addition or removal of buses

• Compliance & Documentation

• Ensure all vehicles are valid:

  • RC, Insurance, PUC, Permits, and other statutory documents

• Maintain records as per client-provided tracking systems and link sheets.

  • Keep updated database of:
  • Drivers (contact details and records)
  • Bus fleet summary (additions and removals)

• Tracking & Systems

• Monitor and ensure GPS systems in all buses are functioning properly.

• Track daily transport issues using issue logs/sheets and ensure timely resolution.

• Safety & Audits

• Ensure all transport operations comply with safety standards and company policies.

• Conduct surprise inspections, including driver alcohol testing.

• Ensure pre-monsoon preparedness of all vehicles in coordination with vendors.

• Inspect new buses with HSE team before onboarding them into operations.

• Verification & Control

• Verify and reconcile security transport records with internal transport data for accuracy in:

  • Bus count
  • Timings

• Incident Management

• Report on transport-related incidents promptly.

• Prepare detailed incident reports and coordinate corrective actions.

• Training & Coordination

• Participate in and coordinate defensive driving training programs for drivers.

• Ensure attendance and compliance with safety training requirements.

INCO: “Cushman & Wakefield”